Scope
Reference
TD2285
Description
Derby City Council (the Council) is undertaking this procurement to establish a contract for Event Security Services.
The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Procurement Act 2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".)
The initial contract period is 3 years ; the contract is estimated to commence 01st April 2026 and will expire 31st March 2029.
There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years
Please note suppliers wishing to express interest and obtain the documentation must do so by 15:00 on Tuesday 10th February 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline to submit clarification questions is 17:00 Tuesday 3rd February 2026.
The deadline for returns is 12:00 on Wednesday 11th February 2026.
Documents are available at www.eastmidstenders.org
(https://www.eastmidstenders.org)
Please search for TD2285 or DN802327.
Please note: we will only accept expressions of interest through the e-tendering system.
Total value (estimated)
- £1,075,000 excluding VAT
- £1,290,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years
Main procurement category
Services
CPV classifications
- 75241000 - Public security services
- 79710000 - Security services
Contract locations
- UKF11 - Derby
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
3 February 2026, 5:00pm
Tender submission deadline
11 February 2026, 12:00pm
Submission address and any special instructions
Documents are available at www.eastmidstenders.org
(https://www.eastmidstenders.org)
Please search for TD2285 or DN802327.
Please note: we will only accept expressions of interest through the e-tendering system.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 30 September 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality / Price | • Price - 40 • Quality - 60 Further information can be found in the Part 1 Process Overview on https://www.eastmidstenders.org/ |
Quality |
Weighting description
Bidders must complete and pass the Procurement Specific Questionnaire (PSQ) on-line.
The award criteria, which will be used to evaluate bids and select a successful Bidder will be based on a combination of quality and financial criteria as set out below:
• Price - 40
• Quality - 60
Further information can be found in the Part 1 Process Overview on https://www.eastmidstenders.org/
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.eastmidstenders.org
Please note suppliers wishing to express interest and obtain the documentation must do so by 15:00 on Tuesday 10th February 2026.
The deadline to submit clarification questions is 17:00 Tuesday 3rd February 2026.
The deadline for returns is 12:00 on Wednesday 11th February 2026.
Documents are available at www.eastmidstenders.org
(https://www.eastmidstenders.org)
Please search for TD2285 or DN802327.
Please note: we will only accept expressions of interest through the e-tendering system.
Contracting authority
Derby City Council
- Public Procurement Organisation Number: PQVM-1383-ZBXP
The Council House - Corporation Street
Derby
DE1 2FS
United Kingdom
Email: procurement@derby.gov.uk
Website: https://www.derby.gov.uk/
Region: UKF11 - Derby
Organisation type: Public authority - sub-central government