Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Commercial Branch
C Block, HQ BFC
UKStratCom-ComrclD-08@mod.gov.uk
Country
Cyprus
Region code
CY - Cyprus
Internet address(es)
Main address
https://www.contracts.mod.uk/web/login.html
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.contracts.mod.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.contracts.mod.uk/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SBA Criminal Justice Records Management, Command and Control Systems and Land Management System
Reference number
705216450
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services.
The discovery phase of this project determined that any proposed solution must be delivered using the MOD's Cloud environment utilizing Azure Connected Environment (ACE).
Tender documents, including detailed statement of requirements can be found on the Defence Sourcing Portal event.
The best technically affordable tender methodology is being used for this requirement. Any tenders received that are in excess of the budget will be automatically deemed non-compliant and will be excluded from the tender evaluation process. The budget for this requirement is £2,557,000.00 ex VAT.
A Tenderers Conference is being held via Microsoft Teams 13/02/2023. Potential suppliers must confirm if they wish to attend via the Defence Sourcing Portal by 09/02/2023, providing the names and contact details for proposed attendees.
The Cyber Risk for this project is 'HIGH'.
All Tenderers are required to complete a Cyber Supplier Assurance Questionnaire (available on the DSP) using access code RAR-602504597 which must be returned to UKStratComDD-CyDR-DCPP@mod.gov.uk
two.1.5) Estimated total value
Value excluding VAT: £2,557,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- CY - Cyprus
Main site or place of performance
Final deliverables will be utilised within the Sovereign Base Areas within Cyprus, however the majority of development and delivery does not have to take place within Cyprus.
two.2.4) Description of the procurement
The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services.
The discovery phase of this project determined that any proposed solution must be delivered using the MOD's Cloud environment utilizing Azure Connected Environment (ACE).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,557,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
30 April 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Project Options:
Core Contract: Design Phase
Project Option 1: Build Phase
Project Option 2: Implementation Phase, including data transfer
Project Option 3: Services Year 1
Project Option 4: Services Year 2
Project Option 5: Services Year 3
Design to Implementation phases must be completed by 30 April 2025. Funding has been given for all Project Options.
Technical Options:
Records Management System (Essential)
Land Management System (Essential)
Fiscal Management System (Desirable)
Inventory Management System (Desirable)
Court Management System (Desirable)
Delivery of the Records Management System and Land Management System is essential within budget. Where possible the Authority would like to purchase as many systems as possible within budget. Where desirable systems are not deliverable within budget, these will be included within any awarded Contract as unfunded options and will be subject to further budgetary approval and contract amendment.
See Invitation to Tender, Statement of Requirements and Draft Contract for further details on Contract options.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
6 March 2023
Local time
1:00pm
Changed to:
Date
29 March 2023
Local time
1:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 March 2023
Local time
1:00pm
Place
Defence Sourcing Portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services.
The discovery phase of this project determined that any proposed solution must be delivered using the MOD's Cloud environment utilizing Azure Connected Environment (ACE).
The Sovereign Base Areas (SBAs) of Akrotiri and Dhekelia are a UK Overseas Territory (OT) no different, in terms of legal status, from the other 13 OTs. However, owing to their unique defence-related nature, the SBAs are the only OT that is funded and supported by the Ministry of Defence. The SBAs cover an area of 254 square kilometres of the island of Cyprus (c3% of the island) and encompasses a resident Cypriot population of around 12,000, plus around 7,000 military and civil service personnel and their families. The SBAs remain a high priority for the UK’s long-term national security interests, contributing to Global Britain through their delivery of UK and allied defence and security outputs.
The Sovereign Base Areas Administration (SBAA) is the civil government of the SBAs, with its own body of legislation, and is a separate legal entity to the UK government. The SBAA consists of a headquarters, customs & immigration force, police force, fiscal office, environment department, courts service, attorney general and legal adviser department and two area offices administering local authority functions.
The SBAA works alongside British Forces Cyprus (the resident military population) in a joint headquarters based in Episkopi. Together, the two organisations are charged with ensuring the effective use of the SBAs as military bases; of maintaining strong relations with residents of the SBAs and the local Cypriot communities; and the provision of various services through good collaboration with the Government of the Republic of Cyprus.
Tender documents, including detailed statement of requirements can be found on the Defence Sourcing Portal. See Invitation to Tender, Statement of Requirements and Draft Contract for further details on Contract options.
The best technically affordable tender methodology is being used for this requirement. Any tenders received that are in excess of the budget will be automatically deemed non-compliant and will be excluded from the tender evaluation process. The budget for this requirement is £2,557,000.00 ex VAT.
A Tenderers Conference is being held via Microsoft Teams 13/02/2023. Potential suppliers must confirm if they wish to attend via the Defence Sourcing Portal by 09/02/2023, providing the names and contact details for proposed attendees.
The Cyber Risk for this project is 'HIGH'.
All Tenderers are required to complete a Cyber Supplier Assurance Questionnaire (available on the DSP) using access code RAR-602504597 which must be returned to UKStratComDD-CyDR-DCPP@mod.gov.uk
six.4) Procedures for review
six.4.1) Review body
Commercial Branch
C Block, HQ BFC
Country
Cyprus