Section one: Contracting authority
one.1) Name and addresses
Educational Facilities Management
Unit 10
HARROW
HA12BY
Contact
Colin Wood
Telephone
+44 2081254081
Country
United Kingdom
Region code
UKI74 - Harrow and Hillingdon
Companies House
02502450
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Copthall Girls School Cleaning Contract 2025
Reference number
EFM/COPT/2025
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Copthall Girls School based in Mill Hill NW7, strives for excellence in all avenues and has high aspirations for its partnership with its cleaning provider.
The cleaning provider will be expected to perform to the highest level delivering to exceptional standards.
Our partners need to be exceptional, flexible and competitive in their approach to cleaning.
The cleaning model will need to reflect this.
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Copthall Girls School
Pursley Road
Mill Hill
London
NW7 2EP
two.2.4) Description of the procurement
This is a TUPE contract. There is an incumbent provider in place. The school are seeking a
fully managed cleaning contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2025
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
There is the option to add a fourth year if the contract is running to expectation, this would
be discussed during 2028.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
There is the option to add a fourth year if the contract is running to expectation, this would
be discussed during 2028.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
This is a two stage tender. Companies will need to complete a successful PQQ.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 February 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
19 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Copthall School
Pursley Road, Mill Hill
London
NW7 2EP
Country
United Kingdom