Section one: Contracting authority/entity
one.1) Name and addresses
Britten Pears Arts
Snape Maltings Concert Hall
Saxmundham
IP17 1SP
Contact
Ken Baines
Telephone
+44 7970161832
Country
United Kingdom
Region code
UKH14 - Suffolk
Companies House
00980281
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planning and Heritage Consultancy
two.1.2) Main CPV code
- 71240000 - Architectural, engineering and planning services
two.1.3) Type of contract
Services
two.1.4) Short description
Planning and Heritage Consultancy services RIBA Stages 0 - 7
Section six. Complementary information
six.6) Original notice reference
Notice number: 2023/S 000-037985
Section seven. Changes
seven.1) Information to be changed or added
seven.2) Other additional information
Tender Clarification Number 5
Q1 Is there a required font type/size which needs to be used for the tender submission?
A1 No
Q2 Is there an indicative budget for the planning and heritage work?
A2 Appendix H Fee Summary tab identified the over all budget construction value (excluding VAT) of £7,315,000 - to assist further the value anticipated per workstream is
CH1 £1,597,000
CH2 £1,005,364
CH3 £546,000
BP1 £2,062,000
FLD2 £125,000
HR1 £497,532
HR2 £200,737
HR3 £226,367
AC1 £720,000
AC3 £100,000
AD1 £60,000
AD2 £175,000
Q3 Could you please provide more information on what is required on the request for 'examples of value management in the construction phase' stipulated under Section 4 of the Quality Evaluation? Our involvement in this stage or projects is usually limited, so would be helpful to understand more information about what is required here.
A3 The Planning / heritage role is a pivotal role in securing planning permission and listed building consent and then ensuing this is delivered through to occupation. The scope of services RIBA Stage 5 in the ITT sets out the works envisaged in this phase and we need you to show examples of how you have supported maximising construction budget - examples could be grouping and early determination of discharge applications to support timely construction (samples sign off / approvals) and limiting discharge costs, through to setting up an agenda for early inspections to verify compliance to avoid abortive works etc.
Q4 Does the client have a target number of planning/listed building consent applications they would like to achieve the works in? We will be able to advise on this as needed if successful, but if there is indicative phasing that would be helpful to understand.
A4 Appendix H shows the indicative timeline and the individual workstreams are likely to be treated separately as regards applications but no target number has been set.
Q5 We understand that a fixed fee is sought for this scope of works, though we will need to include reasonable assumptions and limitations in our fee proposal to allow for unforeseen issues which may arise, leading to protraction of the scope and associated works. Would this be acceptable?
A5 We are seeking fixed fee submissions and we are not looking to set a "cap" or limit on number of applications.
Q6 Can the contract examples requested under Section 7 be the same as the case studies provided for Section 2 of the Quality Evaluation?
A6 We have no objection to the same case studies being used subject to them being relevant and providing demonstration of the experience required