Section one: Contracting authority
one.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
Contact
Simon McLean
simon.mclean@nrscotland.gov.uk
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records
Reference number
17/06/07
two.1.2) Main CPV code
- 72312100 - Data preparation services
two.1.3) Type of contract
Services
two.1.4) Short description
The Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £438,365.85
two.2) Description
two.2.2) Additional CPV code(s)
- 72312100 - Data preparation services
- 72313000 - Data capture services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The appointment of a Service Provider to:
a) Deliver transcription of the 1921 Census images.
b) Deliver a quality assurance methodology to ensure the transcription meets NRS required level of accuracy (accuracy level of the data transcribed is required to be at least 98%. This means that a minimum of 98% of the characters captured into the final version of the dataset accurately match the handwritten characters on the images).
c) Provide ICT infrastructure (software, hardware, and database for storing images and transcribed data to facilitate the transcription and quality assurance).
d) Ensure a sufficient level of security is applied to ensure project material is protected from accidental or deliberate loss, theft or damage. and
f) Deliver management arrangements to deliver these requirements.
two.2.5) Award criteria
Quality criterion - Name: Planning and Project Delivery / Weighting: 20
Quality criterion - Name: Operational and Quality Assurance / Weighting: 35
Quality criterion - Name: Technology / Weighting: 10
Quality criterion - Name: Security Requirements / Weighting: 25
Quality criterion - Name: Data Protection / Weighting: 10
Price - Weighting: 25
two.2.11) Information about options
Options: Yes
Description of options
Two 6 months extensions available at the sole discretion of the Purchaser.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-017926
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Queen's University Belfast
University Road, Belfast Road
Belast
BT7 1NN
Telephone
+44 2890245133
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £438,365.85
Section six. Complementary information
six.3) Additional information
The Total value of the procurement stated at II.1.7 of this Contract Award Notice and the Information on value of the contract/lot (excluding VAT) stated at V.2.4 of this Contract Award Notice are the maximum costs for delivery of the Full Transcription of the 1921 Census. Final costs will be dependant on the final number of characters transcribed.
(SC Ref:680678)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH11LB
Country
United Kingdom