Section one: Contracting authority
one.1) Name and addresses
Natural History Museum
Cromwell Road, South Kensington
London
SW7 5BD
Telephone
+44 2079425416
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Project RECODE: NHM Collections Management System
two.1.2) Main CPV code
- 48613000 - Electronic data management (EDM)
two.1.3) Type of contract
Supplies
two.1.4) Short description
In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) is looking to help transform the study of natural history, engage, and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum is therefore seeking a supplier that can implement a business operational solution to which the NHM can transition.
This is a re-issue of a Contract Notice following the termination of a tender exercise begun in July 2021.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) is looking to help transform the study of natural history, engage, and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum is therefore seeking a supplier that can implement a business operational solution to which the NHM can transition.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that a 24-month implementation period is followed by a minimum of 60 months support and maintenance agreement, with the option for the Museum to extend the contract in line with its terms.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:
The Museum expects to select eight bidders at the Standard Selection Questionnaire stage, followed by a down-selection to four bidders at the Outline Solution Stage. The full bidder selection process is set out in the procurement documents.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Variant bids and options will be accepted only in accordance with the procurement documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-030572
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 February 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
22 March 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/FP59TQ2RRJ
GO Reference: GO-2022125-PRO-19535904
six.4) Procedures for review
six.4.1) Review body
Natural History Museum
Cromwell Road
London
SW7 5BD
Telephone
+44 2079425416
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Natural History Museum
Cromwell Road
London
SW7 5BD
Telephone
+44 2079425416
Country
United Kingdom