Section one: Contracting authority
one.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
Contact
Chris Turner
christurner@eastrenfrewshire.gov.uk
Telephone
+44 7587342868
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.eastrenfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Multi Trades Measured Term Contract 2023-27
Reference number
ERC000282
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
East Renfrewshire Council invited tenders, from suitably qualified contractors for the provision of a Multi Trades Measured Term Contract 2023-27. The works mainly comprise of Joinery and Builder work. The works to be undertaken by the successful contractor include, but are not limited to, general down takings, repairs, alterations, refurbishment/ replacement, reinstatement and maintenance of various East Renfrewshire Council buildings including Education properties, in a multi-trade environment. A 24 hour 365 days emergency response service is required in accordance with the priority schedule detailed in the contract documents, to enable emergency work to be carried out in compliance with the contract conditions. Consequently the successful contractor shall be expected to form part of a team, be adaptable, conscientious and be able to carry out instructions with the minimum supervision to allow the efficient completion of works orders.
This procurement was conducted via the Public Contracts Scotland - Tender portal (PCS-T). We applied a one stage Open procedure.
Bidders self certified their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and submitted Means of Proof before contract award. Bidders referred to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
East Renfrewshire Council invited tenders, from suitably qualified contractors for the provision of a Multi Trades Measured Term Contract 2023-27. The works mainly comprise of Joinery and Builder work. The works to be undertaken by the successful contractor include, but are not limited to, general down takings, repairs, alterations, refurbishment/ replacement, reinstatement and maintenance of various East Renfrewshire Council buildings including Education properties, in a multi-trade environment. A 24 hour 365 days emergency response service is required in accordance with the priority schedule detailed in the contract documents, to enable emergency work to be carried out in compliance with the contract conditions. Consequently the successful contractor shall be expected to form part of a team, be adaptable, conscientious and be able to carry out instructions with the minimum supervision to allow the efficient completion of works orders.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 25%
Quality criterion - Name: Housekeeping & Waste / Weighting: 15%
Quality criterion - Name: Contract Implementation plan / Weighting: 15%
Quality criterion - Name: Contract Management / Weighting: 25%
Quality criterion - Name: Community Benefits / Weighting: 10%
Quality criterion - Name: Carbon Footprint / Weighting: 5%
Quality criterion - Name: Fair Work Practices & Living Wage / Weighting: 5%
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The Council reserves the right to spend up to an additional 150,000 GBP (excluding VAT) annually on capital works that may be identified during the course of the contract. This will be subject to the capability and capacity of the winning contractor as well as best value being demonstrated.
For the avoidance of doubt bidders should note that this additional amount is not guaranteed or implied and will only be utilised should the winning contractor be performing effectively, have capacity when such works arise and provide a quick cost effective option for such spend.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Council reserves the right to spend up to an additional 150,000 GBP (excluding VAT) annually on capital works that may be identified during the course of the contract.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-027447
Section five. Award of contract
Contract No
ERC000282
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 January 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Valley Group Limited
Block 14, Unit B8, 125 Summerlee Street, Queenslie Industrial Estate
Glasgow
G33 4DB
Telephone
+44 1414040244
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,000,000
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.3) Additional information
Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days
of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.
The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice
(SC Ref:755836)
six.4) Procedures for review
six.4.1) Review body
Paisley Sheriff Court and Justice of the Peace
Paisley
Country
United Kingdom