Section one: Contracting authority
one.1) Name and addresses
Lancashire Constabulary
Lancashire Headquarters, Saunders Lane, Hutton
Preston
PR4 5SB
Contact
Allan Williams
allan.williams@lancashire.police.uk
Telephone
+44 1772413795
Country
United Kingdom
Region code
UKD4 - Lancashire
National registration number
GB 618 9909 89
Internet address(es)
Main address
https://www.lancashire.police.uk/about-us/our-organisation/how-to-do-business-with-us/
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/36737
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=56644&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=56644&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Servicing, Maintenance of Heating & Ventilation Systems for Lancashire Constabulary
Reference number
Estates
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
Lancashire Constabulary is inviting bidders to tend for a Heating and ventilation contract.
The contract will be divided into two separate categories (referred to as lots):
Lot 1 – Servicing and maintenance of heating systems
Lot 2 – Servicing and maintenance of Ventilation systems
The Constabulary is looking for a maximum of one Bidder for each lot but is inviting bidders to either apply for one or both lots.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Servicing and Maintenance of Heating Systems
Lot No
1
two.2.2) Additional CPV code(s)
- 39715200 - Heating equipment
- 39715210 - Central-heating equipment
- 44621110 - Central-heating radiators
- 44621220 - Central-heating boilers
- 45232141 - Heating works
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 50000000 - Repair and maintenance services
- 50531100 - Repair and maintenance services of boilers
- 50531200 - Gas appliance maintenance services
- 50712000 - Repair and maintenance services of mechanical building installations
- 71314310 - Heating engineering services for buildings
two.2.3) Place of performance
NUTS codes
- UKD4 - Lancashire
two.2.4) Description of the procurement
Lancashire Constabulary is inviting bidders to tend for a Heating and ventilation contract.
The contract will be divided into two separate categories (referred to as lots):
Lot 1 – Servicing and maintenance of heating systems
Lot 2 – Servicing and maintenance of Ventilation systems
Lot 1 will be for Heating systems will cover the planned/programme for the servicing, maintenance work and repairs of all the heating and water systems on each site to ensure operational liability.
This will either be on a routine or call-out basis. The successful supplier will be required to provide a Monday to Friday, 9am to 5pm for service and a 24 hour 365 days per annum call out facility for urgent repairs.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2027
This contract is subject to renewal
Yes
Description of renewals
Two years, plus one, plus one
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 7
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Servicing and Maintenance of Ventilation Systems
Lot No
2
two.2.2) Additional CPV code(s)
- 39563530 - Ventilation ducting
- 42500000 - Cooling and ventilation equipment
- 42520000 - Ventilation equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331200 - Ventilation and air-conditioning installation work
- 45331210 - Ventilation installation work
- 45331211 - Outdoor ventilation installation work
- 71315410 - Inspection of ventilation system
- 71321400 - Ventilation consultancy services
- 42512000 - Air-conditioning installations
- 42512200 - Wall air-conditioning machines
- 42512500 - Parts of air-conditioning machines
two.2.3) Place of performance
NUTS codes
- UKD4 - Lancashire
- UK - United Kingdom
two.2.4) Description of the procurement
Lancashire Constabulary is inviting bidders to tend for a Heating and ventilation contract.
The contract will be divided into two separate categories (referred to as lots):
Lot 1 – Servicing and maintenance of heating systems
Lot 2 – Servicing and maintenance of Ventilation systems
Lot 2 will be for Air conditioning and ventilation systems on each site to ensure operational reliability. This will either be on a routine or call-out basis. The successful supplier will be required to provide a Monday to Friday, 9am to 5pm for service and a 24 hour 365 days per annum call out facility for urgent repairs.
The Constabulary is looking for a maximum of one Bidder for each lot but is inviting bidders to either apply for one or both lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2027
This contract is subject to renewal
Yes
Description of renewals
Two years, plus one, plus one
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 7
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See supplier selection questionnaire
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 February 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 August 2023
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court
The Law Courts, Openshaw Place, Ringway
Preston
PR1 2LL
Country
United Kingdom