Section one: Contracting authority/entity
one.1) Name and addresses
Teignbridge District Council
Forde House, Brunel Road
Newton Abbot
TQ12 4XX
Contact
Miss Rosanna Wilson
rosanna.wilson@teignbridge.gov.uk
Telephone
+44 1626215120
Country
United Kingdom
Region code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance Services for Teignbridge, South Hams and West Devon
Reference number
DN755472
two.1.2) Main CPV code
- 66000000 - Financial and insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Teignbridge District Council, South Hams District Council and West Devon Borough Council (“the Councils”) entered into a contract with Arthur J. Gallagher & Co. for insurances services in March 2018 (“the Contract”). The opportunity was procured under the Public Contracts Regulations 2015.
This is a voluntary ex ante transparency (VEAT) notice acknowledging that the Councils intend to extend the term of the Contract for a further period of 12 months to enable a legally compliant procurement to be undertaken with a view to an award being made by 1 April 2026.”
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
The Contract allowed for the original term of 3 years to be extended for up to 2 periods of 2 years. The Councils have exercised the full extent of the options available under the Contract for extending the term. The Councils however need to secure insurance cover from April 2025 and are not in a position to undertake a full procurement in accordance with the Public Contracts Regulations 2015. This VEAT notice explains that the Councils intend to extend the Contract for a further period of 12 months without publishing a contract notice to enable a legally compliant procurement to be undertaken. The Councils consider that the extension does not extend the scope of contract considerably and is not a substantial modification within the meaning of Regulation 72(8), so is permitted under Regulation 72(1)(e) of the 2015 Regulations.
Insurance Services for Teignbridge District Council, South Hams District Council and West Devon Borough Council. The insurance services cover:
Waste and recycling
Leisure Centres
Grounds Maintenance
Street Cleansing
Back Office Support Functions
Assets
Motor Fleet
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Negotiated without a prior call for competition. Additional services from the original supplier in strict accordance with Regulation 72(1)(e) of the Public Contracts Regulations 2015. The need to extend the Contract arises from the fact that the information now required by the market is more extensive than was previously the case and the Councils have experienced delays in gathering the information. Having taken advice, the Councils are satisfied that inviting tenders based on the information that is available would not achieve best value and involve both the Councils and prospective suppliers in considerable additional work. During the extension, the Councils will collect the information with a view to undertaking a legally compliant procurement resulting in the award of a new contract to take effect from 1 April 2026.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
10 December 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
GALLAGHER INSURANCE BROKERS LTD
15 Clarendon Street
Derry City
BT48 7EP
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Teignbridge District Council
Forde House, Brunel Road
Newton Abbot
TQ12 4XX
rosanna.wilson@teignbridge.gov.uk
Country
United Kingdom