Section one: Contracting authority/entity
one.1) Name and addresses
The Royal Parks
The Old Police House, Hyde Park
London
W2 2UH
Telephone
+44 3000612000
Country
United Kingdom
NUTS code
UKI - LONDON
Internet address(es)
Main address
Buyer's address
https://www.royalparks.org.uk/about-us/procurement
one.3) Communication
Additional information can be obtained from the above-mentioned address
Applications or, where applicable, tenders must be submitted electronically via
https://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the following address:
The Royal Parks
The Old Police House, Hyde Park
London
W2 2UH
Country
United Kingdom
NUTS code
UKI - LONDON
Internet address(es)
Main address
https://www.royalparks.org.uk/
Buyer's address
https://www.royalparks.org.uk/about-us/procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Regent’s Park Art Fair 2022-2026
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Parks (TRP) is inviting proposals to operate a commercial Art Fair Event in The Regent’s Park for a five-year period from 2022 to 2026. The Event would need to take place within September or October each year. We expect to contract and work with one professional Event Organiser to plan, promote and deliver the event annually, in return for a hire fee paid to TRP.
two.1.5) Estimated total value
Value excluding VAT: £50,000,000
two.1.6) Information about lots
This concession is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - LONDON
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The Event Organiser will be responsible for planning, promoting, and producing all aspects of the Event at their cost. Responsibilities will include:
Devising the creative concept.
Sourcing all galleries, artists, traders and food and beverage operators.
Promoting the Event, pricing and ticketing arrangements, marketing, securing sponsorship, press relations etc.
Procurement and supervision of all traders, suppliers, sub-contractors, etc.
Organising all logistical and operational matters to do with the Event, including the management of health & safety and environmental protection on site.
All aspects of staffing and securing the Event, including carrying out any recommendations of, or instructions from the Licence Safety Advisory Group (LSAG).
Working with TRP to secure all necessary permissions.
Working with TRP to engage stakeholders.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria stated in the procurement documents
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.2) Time limit for submission of applications or receipt of tenders
Date
3 March 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 18 months before the end of any contract resulting from this procurement.
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./FADSWY3E6R
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/FADSWY3E6R
GO Reference: GO-202121-PRO-17727312
six.4) Procedures for review
six.4.1) Review body
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
Telephone
+44 3000612000
Country
United Kingdom