Scope
Reference
PR 2025 083
Description
This notice is not a call for competition. Its purpose is to make the market aware of this opportunity, which currently has an indicative publication date of 09/02/26.
Lot One: Court Equipment
The Contract (Framework Agreement) will be for a two-year duration. The estimated whole life contract value is £3,817,997.85 ex-VAT /£4,581,597.42 inc-VAT.
The service requires the temporary installation of a range of audio, video, and tablet hardware to facilitate the electronic presentation of evidence in a Court (or alternative) setting over the course of a trial. In addition to this hardware, Technician support will be required for;
a) equipment installation and removal,
b) user training,
c) onsite support.
This lot shall be divided into three geographical zones covering England and Wales, and no single tenderer may hold the primary role (i.e., first-ranked position) in more than one zone.
Potemtial zones by CPS Areas:
Zone 1
Cymru/Wales
Mersey-Cheshire
North East
North West
Yorkshire and Humberside
Zone 2
East Midlands
East of England
West Midlands
Zones 3
London North & South*
South East
South West
Thames and Chiltern
Wessex
Existing spend and utilisation data for Court Equipment services is partially corrupted, meaning that accurate projections for specific equipment types and zone level spend data cannot be detailed. To help Tenderers prepare their bids the following historic trend information is provided:
a) approximately 10% of Court Equipment enabled cases required a tablet.
b) approximately 15% of Court Equipment enabled cases required an operator.
c) approximately 81% of Court Equipment enabled cases required one or more large screens.
d) approximately 89% of Court Equipment enabled cases required had one or more speakers.
e) approximately 90% of Court Equipment enabled cases utilised one or more laptops.
f) approximately 97% of Court Equipment enabled cases utilised standard screens.
Lot Two: Presentation Packages
The Contract (Framework Agreement) will be for a two-year duration. The estimated whole life contract value inclusive of all options is £1,015,463.83 ex-VAT/ £1,218,556.60 inc-VAT.
The service requires the transformation of various forms of evidence (e.g. photographs, CCTV, audio files, technical drawings etc) into a digital format that is easily understandable, and can be presented in a Court (or alternative) setting, including but not limited to;
a) creation of chronological timelines to link related documents and other Source Materials
b) forensic injury mapping - including interpretation of pathologist reports
c) closed circuit television and video enhancement
d) audio enhancement
e) voice distortion
Technician support may be required for;
a) supplying the relevant presentation package to the Court
b) conducting a test of the presentation on the display equipment available in the Court
c) operation of the package throughout the course of the hearing
This lot shall operate on a national basis, across England and Wales.
Existing spend and utilisation data for Presentation Packages services is partially corrupted, meaning that accurate demand forecasts cannot be provided. To help tenderers prepare their bids the following historic trend information is provided:
a) approximately 36% of Presentation Packages required graphics with 5 or less external injuries.
b) approximately 65% of Presentation Packages required graphics with 6-12 external injuries.
c) approximately 97% of Presentation Packages required graphics depicting internal injuries.
d) approximately 97% of Presentation Packages required project management support from the supplier.
Commercial tool
Establishes a framework
Total value (estimated)
- £4,833,461.68 excluding VAT
- £5,800,154.02 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2027 to 28 February 2029
- 2 years
Main procurement category
Services
CPV classifications
- 72222300 - Information technology services
Lot 1. Court Equipment
Description
As per Precurement Description
Lot value (estimated)
- £3,817,997.85 excluding VAT
- £4,581,597.42 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Presentation Packages
Description
As per Procurement Description
Lot value (estimated)
- £1,015,463.83 excluding VAT
- £1,218,556.60 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
1) Serious Fraud Office.
2) Others are to be confirmed.
Submission
Publication date of tender notice (estimated)
9 February 2026
Tender submission deadline
30 March 2026, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 July 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Indicative (Includes Social Value) |
Quality | 60% |
| Commercial | Indicative |
Price | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Procedure
Procedure type
Open procedure
Contracting authority
Crown Prosecution Service
- Public Procurement Organisation Number: PYLM-7862-RZBG
102 Petty France
London
SW1H 9EA
United Kingdom
Email: CommercialInbox@cps.gov.uk
Website: https://www.cps.gov.uk/
Region: UKI32 - Westminster
Organisation type: Public authority - central government