Section one: Contracting authority
one.1) Name and addresses
North Uist Development Company
Claddach Kirkibost Centre
Isle of North Uist
HS6 5EP
Contact
Dr Ameena Camps
Telephone
+44 7729832686
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA24064
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Other activity
Local Development
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
North Uist ‘Àrainneachd Àlainn’ Environment Centre - Design and Installation
two.1.2) Main CPV code
- 79930000 - Specialty design services
two.1.3) Type of contract
Services
two.1.4) Short description
Àrainneachd Àlainn Community Hub and Environment Centre aims to provide a focal point for the local community and visitors; acting as a welcoming gathering place, an innovative incubator for learning and enterprise and, an inspirational environmentally conscious heart of the Outer Hebrides to educate and conserve the unique local environment for generations into the future. This project specifically relates to the Environment Centre which is to be located in the former sports hall/assembly room of the building (the former Lochmaddy Primary School). This will be a new innovative facility showcasing the unique natural environment of the Uists and Barra, providing tourism information, a new visitor attraction and, acting as an educational engagement point highlighting the importance of conservation practices for future generations. This will also act as a base for #voluntourism as well as, incorporating a bouldering rock wall to encourage active outdoor lifestyles and environmental interaction in the comfort of an indoor setting.
The project will incorporate: Interior design, exhibition design, graphic design of the Environment Centre; management of the Installation and, construction of the Environment Centre exhibition space, including: removal of any temporary fixtures, doors and lighting (we will take advice on flooring); replacement of lighting, doors (floor if advised and within budget), repair any plasterboard or wall damage, paint out; create storage cupboard to enable storage of temporary displays; erection of bouldering wall; create and install exhibition displays.
Funding has been received from the Islands Green Recovery Programme to design and construct the Environment Centre. The budget is 84,000 GBP including VAT, as North Uist Development Company is not VAT registered.
two.1.5) Estimated total value
Value excluding VAT: £84,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79932000 - Interior design services
- 71220000 - Architectural design services
- 79421200 - Project-design services other than for construction work
- 79421100 - Project-supervision services other than for construction work
- 79415200 - Design consultancy services
- 79930000 - Specialty design services
- 45212312 - Exhibition centre construction work
- 45212310 - Construction work for buildings relating to exhibitions
- 39154000 - Exhibition equipment
- 92521100 - Museum-exhibition services
two.2.3) Place of performance
NUTS codes
- UKM64 - Na h-Eileanan Siar (Western Isles)
two.2.4) Description of the procurement
The project aims to complete the following,
1. Interior design, exhibition design, graphic design of the Environment Centre. Options to be provided to the Board of Directors via an online meeting for a decision on final design.
2. Management of the Installation and attendance at site meetings.
3. Construction of the Environment Centre exhibition space, including: removal of any temporary fixtures, doors and lighting (we will take advice on flooring); replacement of lighting, doors (floor if advised and within budget), repair any plasterboard or wall damage, paint out; create storage cupboard to enable storage of temporary displays; erection of bouldering wall; create and install exhibition displays.
Criteria for the exhibition displays:
1. The exhibition displays and material should be suitable for all age groups, cultures, genders and accessible to all; operating on the basis of equal opportunities.
2. The Scottish Gaelic language should be considered.
3. This is to be an exciting innovative exhibition space, as a showcase of what can be achieved, so needs to be bright, modern, and immediately enticing for visitors. Therefore, the design should be bold, and stand out from other exhibition spaces. We are not looking for a few posters on a wall – be creative!
4. Natural materials should be incorporated; following the environmental ethos of the development.
5. The exhibition displays should be movable and/or designed with the ability to foldaway, so the space can be used for other purposes if necessary.
6. The displays should be multi-sensory and interactive i.e. different tactile materials, puzzles to challenge both children and adults, sounds, lights. The exhibition should be immersive and engaging, raise thoughts and questions and, even inspire innovation!
Your tender must include the following sections:
1. An Introduction including a short summary (max 1 page) of your business/ organisation in the context of our specific requirements for this contract, detailing how your experience qualifies you to carry out this work.
2. An overview of your understanding of the brief and what is required, including the creative design approach, your understanding of work in a small remote rural community and your experience of similar projects.
3. A creative and project method statement, including details of how the deliverables will achieved.
4. Assessment and mitigation of any challenges and risks identified in delivering the project. This should consider potential impacts of further COVID-19 restrictions with proposals on how this could be managed.
5. Details of the proposed project team that will undertake the work. This should include individual responsibilities (including level of involvement), qualifications and any professional memberships, skills and experience (including past projects carried out which have relevance to this project).
6. The total fixed price breakdown of fees and any associated costs. The cost should accurately reflect all charges. The pricing proposal should also consider provision for expenses, if necessary.
All costs need to be inclusive of VAT. NUDC is not VAT-registered. The contract is fixed at 84,000 GBP inclusive of VAT and expenses.
two.2.5) Award criteria
Quality criterion - Name: Quality: based on brief criteria / Weighting: 80
Cost criterion - Name: Price: based on brief criteria / Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 February 2021
End date
31 May 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Professional Indemnity Insurance evidence should be provided and at least two references for similar types of work. Contractors should also provide evidence in their tenders for completing similar design services and installation contracts for innovative exhibition spaces.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The contractor must evidence experience of delivery of similar projects. At least two references must be provided for similar types of work.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
17 February 2021
Local time
4:00pm
Changed to:
Date
23 February 2021
Local time
5:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 February 2021
Local time
4:30pm
Place
Isle of North Uist
Information about authorised persons and opening procedure
Dr Ameena Camps, NUDC
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note, though there is currently a requirement to spend project funds by the 31st of March 2021, NUDC are currently discussing flexibility with funders, and have been reassured they are working with the Scottish Government to be able to build in flexibility on the time for completion given the delay in allocating the funding, the pandemic and Brexit.
It is the sole responsibility of candidates to ensure the delivery of their tenders before the published deadline. Late tenders will not be accepted. All requests for further information about this tender must be lodged on the Public Contracts Scotland portal before the published latest date to request tender clarifications as per the timescale below. Responses to queries will be provided anonymously to all candidates.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=642646.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:642646)
six.4) Procedures for review
six.4.1) Review body
Lochmaddy Sheriff Court
Lochmaddy
Isle Of North Uist
HS6 5AE
Country
United Kingdom