Section one: Contracting authority/entity
one.1) Name and addresses
Forestry and Land Scotland
1 Highlander Way, Inverness Retail Park
Inverness
IV2 7GB
daniel.rice@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - SCOTLAND
Internet address(es)
Main address
https://forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR Software and Services
Reference number
C0126
two.1.2) Main CPV code
- 72200000 - Software programming and consultancy services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48218000 - License management software package
- 48422000 - Software package suites
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
two.2.4) Description of the procurement at the time of conclusion of the contract:
This is a modification to the value of a call-off contract (C0126) under NP5016/17 Value Added Reseller (VAR) Framework put in place by NHS NSS and Scottish Government Procurement on behalf of all Public Sector Organisations for Off The Shelf Software.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 159-328393
Section five. Award of contract/concession
Contract No
C0126
Title
HR Software and Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
18 February 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Softcat
Thames Valley Ind Est, Marlow
BUCKS
SL7 1LW
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £254,014.30
Section six. Complementary information
six.3) Additional information
This is a variation without a new procurement procedure as defined under Regulation 72 of the The Public Contracts (Scotland) Regulations 2015. 72(1)(a) and 72(1)(c) have been invoked.
The original contract is for an HR and Payroll software system. Additional items for this system have been added to the contract. The total value of the additional items shall not exceed 51297.54 GBP When added to the original contract value agreed at award, the revised total contract value is a sum no greater than 274846.29 GBP
(SC Ref:635627)
six.4) Procedures for review
six.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72200000 - Software programming and consultancy services
seven.1.2) Additional CPV code(s)
- 48000000 - Software package and information systems
seven.1.3) Place of performance
NUTS code
- UKM - SCOTLAND
seven.1.4) Description of the procurement:
Softcat was originally contracted at award to supply a defined set of HR and payroll requirements comprising software applications, related licences and consultancy services to the value of 223548.75 GBP. Subsequent extensions to contract have raised the contact award by a further 30465.55 GBP to a new total at 254014.30 GBP.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£274,846.29
seven.1.7) Name and address of the contractor/concessionaire
Softcat
Fieldhouse Lane
Marlow
SL7 1LW
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The original contract was for an HR and Software System. Additional items (including a Recruitment Module) have been added; the total value of the additional items shall not exceed 51297.54 GBP. When added to the original contract value agreed at award, the revised total contract value is a sum no greater than 274846.29 GBP (excluding VAT).
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Requirement for recruitment capability. Alternatives were explored but using existing HR system with additional recruitment module deemed best VFM.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £223,548.75
Total contract value after the modifications
Value excluding VAT: £274,846.29