Section one: Contracting authority
one.1) Name and addresses
Maiden Erlegh Trust
Silverdale Road
Earley
RG6 7HS
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
NUTS code
UKJ - SOUTH EAST (ENGLAND)
Internet address(es)
Main address
https://www.maidenerleghtrust.org
Buyer's address
https://www.maidenerleghtrust.org
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.maidenerleghtrust.org/page/?title=Trust+Tender+documents&pid=118
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maiden Erlegh Trust ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
- JA01 - For computer hardware
- JA02 - For computer software
- JA03 - For network use
- JA05 - Desktop
- JA07 - Online
- JA08 - Upgrade
- JA09 - Multimedia
- JA10 - For Internet
- JA12 - For network
- JA13 - For local area network
- JA14 - For wide area network
- JA15 - With licence
- JA16 - Free licence
- JA17 - For data
- JA19 - For server
- JA20 - For back-up
- JA22 - For programming
- JA23 - For upgrading
two.1.3) Type of contract
Services
two.1.4) Short description
Maiden Erlegh Trust (MET) is a multi-academy trust of 6 schools in Berkshire and South Oxfordshire and is characterised by its mix of provision from large secondary (11-19 and 11-16) to primary, special schools and alternative provision.
The Trust also currently has two further Free Schools under development and in the pre-opening stage. Oak Tree School will be a 150-place special school located in Wokingham and is due to open in September 2022. River Academy will be a 1,500-place secondary school with sixth form and is due to open in September 2023
In addition to this, the Trust is currently consulting on a proposed merger with a small, local MAT of three primary schools. Bidders should assume that there will be one ICT contract, let by Maiden Erlegh Trust on behalf of all its schools.
This procurement encompasses a full outsource of the ICT service for the Trusts schools and Head office to a single supplier. There will be one ICT Contract for all sites.
At the sole discretion of the Trust any future schools that the Trust may incorporate will also be added to the ICT contract. The current assumption is that over the life of the contract this will include 3 primary and 3 secondary settings. Any additional schools will co-terminate to the same end date of the initial contract. At the sole discretion of the Trust the initial services provided may vary both up and down during the lifetime of the contract.
This procurement is expected to include the provision of TUPE.
The contract start date is expected to be the 1st August 2021
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 80511000 - Staff training services
two.2.3) Place of performance
NUTS codes
- UKI - LONDON
- UKJ - SOUTH EAST (ENGLAND)
- UKK - SOUTH WEST (ENGLAND)
Main site or place of performance
The main site is the Trust offices at
Maiden Erlegh School
Silverdale Road
Earley
Berkshire
RG6 7HS
two.2.4) Description of the procurement
Bidders should assume that the service will include all equipment and service regarding ICT, including but not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a core 50-week service
• service desk
• any additional staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation and management of all ICT infrastructure
• supply of ICT goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2021
End date
31 July 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Suppliers with a credible history of supply into the education sector especially with regard to multi-site ICT incorporating the type of schools that are similar in nature to those already incorporated into the Maiden Erlegh Trust.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 March 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
11 March 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Maiden Erlegh Trust
Silverdale Road
Earley
RG6 7HS
Country
United Kingdom