Section one: Contracting authority
one.1) Name and addresses
Stafford Borough Council
Civic Centre, Riverside
Stafford
ST16 3AQ
Contact
Laura Kendall
laura.kendall@staffordshire.gov.uk
Telephone
+44 1785854657
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login#
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login#
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance and Repair to Grounds Maintenance and Arboriculture Equipment
Reference number
IA3312
two.1.2) Main CPV code
- 50530000 - Repair and maintenance services of machinery
two.1.3) Type of contract
Services
two.1.4) Short description
This tender is for the Maintenance and repair of grounds maintenance and arboriculture equipment for Stafford Borough Council for a period of three years with an option to extend for a further two years.
two.1.5) Estimated total value
Value excluding VAT: £275,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
This tender is for the Maintenance and repair of grounds maintenance and arboriculture equipment for Stafford Borough Council for a period of three years with an option to extend for a further two years.
It is intended that a single Provider will be awarded to provide the services required. In each category, Tenderers should where possible be able to maintain the full range of Goods.
SUMMARY OF THE SERVICE TO BE PROVIDED BY THE CONTRACTOR
1. Routine maintenance including inspections (annual overhaul)
2. Checking and rectification of all driver defect reports
3. Comprehensive repair work
4. Insurance and accident repair work
5. Institution of a Quality Assurance system
6. Lubrication
7. Supply of replacement parts and spares
8. Guaranteed maximum downtime
The Contractor shall carry out all routine servicing and all types of repairs including attending call outs and recovery of plant and equipment items from locations and transported to the Contractor's works or elsewhere with the agreement of the Authorised Officer. The scope of this service shall extend to all types of plant and equipment. A full list of the current plant and equipment held is set out in the Pricing schedule.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £275,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2029
This contract is subject to renewal
Yes
Description of renewals
The Agreement term will be from 1st November 2024 to 31st October 2027, with an additional option to extend by 1st November 2027 to 31st October 2029.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term will be from 1st November 2024 to 31st October 2027, with an additional option to extend by 1st November 2027 to 31st October 2029.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 February 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Stafford Borough Council
Stafford
Country
United Kingdom