Section one: Contracting authority/entity
one.1) Name and addresses
Teignbridge District Council
Forde House, Brunel Road
Newton Abbot
TQ12 4XX
Contact
Miss Rosanna Wilson
rosanna.wilson@teignbridge.gov.uk
Telephone
+44 1626215120
Country
United Kingdom
Region code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VEAT notice: Revenue and Benefits System for Teignbridge District Council
Reference number
DN756286
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Strata Service Solutions are extending the current contract with Civica for their open revenues product in use at Teignbridge District Council for 2 years taking this contract to June 2028.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £370,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
Strata Service Solutions are extending the current contract with Civica for their open revenues product in use at Teignbridge District Council for 2 years taking this contract to June 2028.
Software purchased:
Approximately 160 licenses for an open revenues system for 2 years.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Strata Service Solutions Ltd and Teignbridge District Council procured a replacement income management system and finance system both of which were planned to be live in 2023/2024.
The current finance system is an in-house system supported by 1 FTE in Strata. The project to roll out the replacement finance system had to be put on hold because of resourcing issues and then the decision was made to deploy the income management system as the current income management system expired in November 2024.
Currently, only the income management system is live and all technical resource within Strata and Teignbridge will be focused on the replacement finance system through 2025 until live.
Both projects are high risk for the authority and both systems need to be live and established before Strata or the authority run a full procurement because resource would not be available to deploy any new system
Therefore, the use of the negotiated procedure prior to publication is justified under regulation 32(2)(b)(ii) of The Public Contracts Regulations 2015 competition is absent for technical reasons.
The plan is to run a procurement as part of a convergence project where all 3 councils (Teignbridge District Council, Exeter City Council and East Devon District Council) will procure a revenue and benefits system ready for a contract to start in June 2028. but these may be subject to alteration in light of the recently released plans for Local Government Reorganisation. This will be more clearly understood during this timeframe.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 December 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Civica
Southbank Central
30 Stamford Street
SE1 9LQ
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £370,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Teignbridge District Council
Forde House, Brunel Road
Newton Abbot
TQ12 4XX
Country
United Kingdom