Section one: Contracting authority
one.1) Name and addresses
Rokesly Junior SchooI and Rokesly Infant & Nursery School
Rokesly Avenue
London
N8 8NH
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
https://www.rokesly-jun.haringey.sch.uk/
one.1) Name and addresses
Coleridge Primary School
77 Crouch End Hill
London
N8 8DN
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/A82HZ9A8C9
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Rokesly Junior SchooI, Rokesly Infant & Nursery School and Coleridge Primary School ~ Catering tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Rokesly Junior SchooI, Rokesly Infant & Nursery School and Coleridge Primary School ~ Catering tender
The 3 participating schools namely Rokesly Junior school, Rokesly Infant & Nursey School and Coleridge Primary School have joined together for sole purpose of conducting a procurement exercise for the supply of catering services.
With the schools based in close proximity of each other there is strong possibility for a single supplier to provide the catering services all schools. However, each school reserves the right to select the supplier that provides the most economical and advantageous tender to its school. The successful Supplier will be required to provide full catering services located at:
Rokesly Junior and Rokesly Infant & Nursery School
Rokesly Avenue
London
N8 8NH
https://www.rokesly-jun.haringey.sch.uk/
https://www.rokesly-inf.haringey.sch.uk/
Coleridge Primary School
77 Crouch End Hill
London
N8 8DN
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The 3 participating schools namely Rokesly Junior school, Rokesly Infant & Nursey School and Coleridge Primary School have joined together for sole purpose of conducting a procurement exercise for the supply of catering services
With the schools based in close proximity of each other there is strong possibility for a single supplier to provide the catering services all schools. However, each school reserves the right to select the supplier that provides the most economical and advantageous tender to its school. The successful Supplier will be required to provide full catering services located at:
Rokesly Junior and Rokesly Infant & Nursery School Coleridge Primary School
Rokesly Avenue
London
N8 8NH
About
Rokesly Junior School and Rokesly Infant & Nursery School
Both the Junior School and Infant & Nursey School are located in the same building and whilst each school has its own dedicated dining room they both benefit from being attached to a central kitchen which significantly assists with the production and serving of meals
Combined there are approximately 600 pupils
Rokesly Junior School is a mixed gender school with approximately 325 pupils between the ages of 7-11.
Rokesly Infant School with Nursery is a mixed gender school with approximately 275 pupils between the ages of 3-7. The nursery serves roughly 15 meals per day
Further details can be found on the school’s websites:
https://www.rokesly-jun.haringey.sch.uk/
https://www.rokesly-inf.haringey.sch.uk/
Coleridge Primary School
A large 4 form entry primary school with nursery provision with approximately 870 pupils between the ages 3-11
Further details can be found on the school’s website:
Basis of Contract
The schools are embarking on this tender process with the intention of appointing an experienced Supplier to deliver full catering services. The contract is intended to commence on 1st September 2023 and will be for an initial period of 3 years plus an option to extend by 2 years up to a maximum of 5 years in duration.
The turnover for Rokesly Junior School and Rokesly Infant & Nursery School is estimated to be circa £450,000 over 3 years for the initial period.
The turnover for Coleridge Primary School is estimated to be circa £750,000 over 3 years for the initial period.
Combined turnover is estimated to be circa £1.2 million over 3 years for the initial period
Objectives
The appointed Supplier will have proven experience of delivering quality catering services within primary and nursery schools and should have suitable experience and expertise of successfully increasing pupil meal uptake. With an established record in successfully managing the TUPE process, the Supplier may also be required to apply for ‘Pass Through’ admission agreement (ABS) in order to manage the LGPS associated with certain members of the catering team. Furthermore, the Supplier should ideally have a strong operational base in the local area together with a compelling attitude towards making the lunchtime service appealing, healthy, nutritious and fun for children
Ultimately, it is important that the Supplier can demonstrate an ability to manage an efficient catering service through the application of effective staff training, management and quality controls that delivers continual ‘best value’ to all schools.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2028
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 February 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 March 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-London:-School-catering-services./A82HZ9A8C9" target="_blank">https://litmustms.co.uk/tenders/UK-UK-London:-School-catering-services./A82HZ9A8C9
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/A82HZ9A8C9" target="_blank">https://litmustms.co.uk/respond/A82HZ9A8C9
GO Reference: GO-2023120-PRO-21956204
six.4) Procedures for review
six.4.1) Review body
Rokesly Junior and Rokesly Infant & Nursery School
London
Country
United Kingdom