Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
cpssprocurement@aberdeencity.gov.uk
Telephone
+44 1467539209
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Event Production Services
Reference number
000-LCQB7935
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
As part of the Council’s on-going commitment to improving the city’s events offering, which strengthens Aberdeen’s image and reputation; we are now seeking to appoint a suitably competent and skilled operator to supply Public Address (PA), Staging, Lighting, Power, Power Distribution and Audio Visual (AV) services for Aberdeen City Councils events.
The council have a variety of events throughout the year that are designed to attract an audience from a wide cross section of the community both from within and outside the City. The audience at events requiring event production can vary from 300 to in excess of 15,000 for a number of events.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
As part of the Council’s on-going commitment to improving the city’s events offering, which strengthens Aberdeen’s image and reputation; we are now seeking to appoint a suitably competent and skilled operator to supply Public Address (PA), Staging, Lighting, Power, Power Distribution and Audio Visual (AV) services for Aberdeen City Councils events.
The council have a variety of events throughout the year that are designed to attract an audience from a wide cross section of the community both from within and outside the City. The audience at events requiring event production can vary from 300 to in excess of 15,000 for a number of events.
Bidders are invited to quote to supply Aberdeen City Council’s Event Production requirements, including stages, power (generators silent diesel/hydrogen only), power distribution, lighting, PA systems and AV equipment etc. for the Aberdeen City Events Team’s annual events programme as detailed in the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Council shall have the sole option of extending the contract for a further period (or periods) of up to 36 months after the expiry of the term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in the tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The contractor’s performance will be measured against the following: Ability to deliver against the agreed implementation schedules for each event; Ability to respond to unexpected requirements, failures or damage;
Industry and/or professional standards and codes of practice followed; Adherence to Risk Assessments, Method Statements and CDM
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 February 2022
Local time
12:00pm
Place
Aberdeen
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=680518.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:680518)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
AB10 1WP
Country
United Kingdom