Scope
Reference
DN797249
Description
Cumberland Council (the Council) is seeking to appoint a competent Service Provider for the undertaking of works associated with the statutory testing/inspection and planned maintenance "PPM"; as well as breakdown repairs of all catering and laundry equipment in a range of Council properties, as set out in Schedules 1, 2 & 3: Asset List & Pricing[PT1] Document, specifically in properties listed in Schedule 1 Site List. The works will also include Kitchen Extract, Gas Interlock and Ductwork Cleaning of all commercial equipment associated with catering and laundry activities.
Overall, this Contract shall achieve the delivery of statutory compliant, working equipment in Council buildings. A key deliverable will be a rapid response to emergency repairs where it is critical to the catering service operation.
Total value (estimated)
- £560,000 excluding VAT
- £700,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
There is the potential for a contract extension of up to 24 months, depending on both the success in achieving the required outcomes and availability of further funding.
Main procurement category
Services
CPV classifications
- 39141000 - Kitchen furniture and equipment
- 42200000 - Machinery for food, beverage and tobacco processing and associated parts
- 42900000 - Miscellaneous general and special-purpose machinery
- 50800000 - Miscellaneous repair and maintenance services
- 51100000 - Installation services of electrical and mechanical equipment
- 51200000 - Installation services of equipment for measuring, checking, testing and navigating
Contract locations
- UKD1 - Cumbria
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 January 2026, 5:00pm
Tender submission deadline
6 February 2026, 12:00pm
Submission address and any special instructions
The documents are available via The Chest - https://www.the-chest.org.uk/
For support using the chest please contact Proactis, using the supplier support area.
For clarifications, please ensure all correspondence is via The Chest using the message
area.
Suppliers wishing to express an interest and obtain access to the tender documents
should go to www.the-chest.org.uk and click on current opportunities from the navigation
area on the left of the screen. On the next screen enter the contract Reference (DN797249) in the box labelled 'contains' then click search.
Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already registered on the
www.the-chest.org.uk you will need to return to the home page and click on Register.
Register FREE link in the navigation area on the left of the screen. Registration is free of
charge and your username and password will be emailed to you.
Cumberland Council are fully supportive of all aspects of diversity including ethnicity, race,
religion, age, disability and sexual orientation. In this respect Cumberland Council
welcome an expressions of interest from ethnic minority, disabled and other diverse
business communities and the voluntary sector.
Economic operators are therefore required to fully comply with all statutory
obligations/applicable legislation and there will be a requirement to participate in the
Authority's supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by
publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering
competition; and in no circumstances will the Contracting Authority be liable for any costs
incurred by the candidates. Any expenditure, work or effort undertaken prior to contract
award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the
agreement.
The value provided in this notice is only an estimate.
The initial contract term is for 5 years, with 1 optional extension of up to 24 months.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Price | Price | 40% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Email: procurement.enabling@cumbria.gov.uk
Website: https://www.cumberland.gov.uk
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government