Section one: Contracting authority
one.1) Name and addresses
Department for Infrastructure
Clarence Court Adelaide Street
Belfast
BT2 8GB
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DfI Roads and Rivers T-1114 Term Contract for Environmental Maintenance 2021
two.1.2) Main CPV code
- 77310000 - Planting and maintenance services of green areas
two.1.3) Type of contract
Services
two.1.4) Short description
The Term Contract for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts: EMN2 - Mid and East Antrim / Antrim and Newtownabbey ; EME2 - Lisburn and Castlereagh; EMS2 - Newry, Mourne and Down / North Down and Ards; EMW3 - Fermanagh and Omagh.
two.1.5) Estimated total value
Value excluding VAT: £11,750,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
EMS2 Newry, Mourne and Down / North Down and Ards
Lot No
1
two.2.2) Additional CPV code(s)
- 45233260 - Pedestrian ways construction work
- 45233160 - Paths and other metalled surfaces
- 45220000 - Engineering works and construction works
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 77314100 - Grassing services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Term Contract for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts: EMN2 - Mid and East Antrim / Antrim and Newtownabbey ; EME2 - Lisburn and Castlereagh; EMS2 - Newry, Mourne and Down / North Down and Ards; EMW3 - Fermanagh and Omagh.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Term Contracts have varying renewal dates
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
EMW3 Fermanagh and Omagh
Lot No
2
two.2.2) Additional CPV code(s)
- 45233260 - Pedestrian ways construction work
- 45233160 - Paths and other metalled surfaces
- 45220000 - Engineering works and construction works
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 77314100 - Grassing services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Term Contract for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts: EMN2 - Mid and East Antrim / Antrim and Newtownabbey ; EME2 - Lisburn and Castlereagh; EMS2 - Newry, Mourne and Down / North Down and Ards; EMW3 - Fermanagh and Omagh.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Term Contracts have varying renewal dates
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
EMN2 Mid and East Antrim / Antrim and Newtownabbey
Lot No
3
two.2.2) Additional CPV code(s)
- 45233260 - Pedestrian ways construction work
- 45233160 - Paths and other metalled surfaces
- 45220000 - Engineering works and construction works
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 77314100 - Grassing services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Term Contract for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts: EMN2 - Mid and East Antrim / Antrim and Newtownabbey ; EME2 - Lisburn and Castlereagh; EMS2 - Newry, Mourne and Down / North Down and Ards; EMW3 - Fermanagh and Omagh.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Term Contracts have varying renewal dates
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
EME2 Lisburn and Castlereagh
Lot No
4
two.2.2) Additional CPV code(s)
- 45233260 - Pedestrian ways construction work
- 45233160 - Paths and other metalled surfaces
- 45220000 - Engineering works and construction works
- 77314000 - Grounds maintenance services
- 45112700 - Landscaping work
- 77314100 - Grassing services
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Term Contract for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts: EMN2 - Mid and East Antrim / Antrim and Newtownabbey ; EME2 - Lisburn and Castlereagh; EMS2 - Newry, Mourne and Down / North Down and Ards; EMW3 - Fermanagh and Omagh.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Term Contracts have varying renewal dates
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 21 June 2022
four.2.7) Conditions for opening of tenders
Date
21 February 2022
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). The evaluation of submissions (PQQPs or TPs) will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis stated in II.2.5). All documents will only be available on line through the eTendersNI portal.. (1)If your company is not already registered on eTendersNI you may do so through the eTendersNI portal https://etendersni.gov.uk/epps/ home.do — Select the “Register as a Supplier” link and follow the on screen instructions.. 2) Expression of Interest and access to tender documentation — You may “Express an Interest” in a project and access the tender documentation via the projects CfT Menu. If you require assistance or help to navigate the site please consult the on-line help, or contact the eTendersNI help desk. The documents may be downloaded up to the closing date and time for the submission. Submissions must be completed and returned to the Contracting Authority using the online eTendersNI portal, to arrive not later than the time and date as stated in IV.2.2). The Contracting Authority is utilising an electronic tendering system to manage this procurement and to communicate with Economic Operators. Accordingly, it is intended that all communications with the Contracting Authority, including the accessing and submission of tender responses, will be conducted via eTendersNI. As part of its contract management procedures, the Contracting Authority and their CoPE will use the Protocol for Managing Poor Supplier Performance contained in Procurement Guidance Note PGN 01/12 — Contract management principles and procedures: https://www.finance-ni.gov.uk/publications/procurement-guidance-. note-0112-contract-management principles and procedures. The protocol sets out a series of five escalating stages to enable Contracting Authorities and their CoPEs to manage poor performance by suppliers. At Stage 4, as an alternative to terminating the contract, senior management in the Contracting Authority/CoPE can issue a Notice of Written Warning. At stage 5, as an alternative to terminating the contract, a notice of unsatisfactory performance can be issued to the economic operator. These notices remain current for the period of time stated in the protocol and an economic operator must declare, in subsequent procurement competitions, if it has received a current Notice of Written Warning or a current Notice of Unsatisfactory Performance within 3 years of the TP Submission Deadline. If an economic operator has received more than one current Notice of Written Warning the Contracting Authority/CoPE, at its discretion, can consider an economic operator’s exclusion from future procurement competitions, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy, for a minimum period of 12 months. If an economic operator is subject to a notice of unsatisfactory performance the Contracting Authority/ CoPE, at its discretion, can consider the economic operator’s exclusion from future procurement competitions, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy, for a period of 3 years. A list of these bodies subject to Northern Ireland Public Procurement Policy can be viewed at:. https://www.finance-ni.gov.uk/articles/listpublic-bodies-which-ni-public procurement-policy- applies.
six.4) Procedures for review
six.4.1) Review body
The High Court
Royal Courts of Justice
Belfast
BT2 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
DfI will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10. calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.