- 1. Cornwall Education Learning Trust
- 2. Bodmin College
- 3. Brannel School
- 4. Carclaze CP School
- 5. Fowey Primary School
- 6. Lostwithiel Primary School
- 7. Luxulyan School
- 8. Mevagissey Community Primary School
- 9. Mount Charles School
- 10. Newquay Junior Academy
- 11. Newquay Primary Academy
- 12. Newquay Tretherras School
- 13. Penrice Academy
- 14. Poltair School
- 15. Pondhu Primary School
- 16. Port Isaac Academy
- 17. St Mewan CP School
Section one: Contracting authority
one.1) Name and addresses
Cornwall Education Learning Trust
Atlantic Centre, Trenance Leisure Park, Newquay
Cornwall
TR7 2LZ
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
one.1) Name and addresses
Bodmin College
Lostwithiel Road, Bodmin
Cornwall
PL31 1DD
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://mainsite.bodmincollege.co.uk/
one.1) Name and addresses
Brannel School
Rectory Road, ST Stephen
Cornwall
PL26 7RN
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://brannel.com/our-school-2/
one.1) Name and addresses
Carclaze CP School
St Pirans Close, St Austell
Cornwall
PL25 3TF
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.carclazesch.org/website
one.1) Name and addresses
Fowey Primary School
Windmill, Fowey
Cornwall
PL23 1HH
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.fowey-ji.cornwall.sch.uk/web
one.1) Name and addresses
Lostwithiel Primary School
Bodmin Hill, Lostwithiel
Cornwall
PL22 0AJ
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.lostwithiel.cornwall.sch.uk/web
one.1) Name and addresses
Luxulyan School
Luxulyan, Bodmin
Cornwall
PL30 5EE
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://luxulyan.eschools.co.uk/web
one.1) Name and addresses
Mevagissey Community Primary School
Old Road, Trewinney, Mevagissey
Cornwall
PL26 6TD
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.mevagisseysch.org/web
one.1) Name and addresses
Mount Charles School
Morven Road, St Austell
Cornwall
PL25 4PP
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://mount-charles.eschools.co.uk/web
one.1) Name and addresses
Newquay Junior Academy
Edgcumbe Avenue, Newquay
Cornwall
TR7 2NL
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.newquayjunior.net/web
one.1) Name and addresses
Newquay Primary Academy
Yeoman Way, Tretherras Road, Newquay
Cornwall
TR7 2SL
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.newquayprimary.net/web/
one.1) Name and addresses
Newquay Tretherras School
Trevenson Road, Newquay
Cornwall
TR7 3BH
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
one.1) Name and addresses
Penrice Academy
Charlestown Road, St Austell
Cornwall
PL25 3NR
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.penriceacademy.org/
one.1) Name and addresses
Poltair School
Trevarthian Road, St Austell
Cornwall
PL25 4BZ
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.poltairschool.co.uk/
one.1) Name and addresses
Pondhu Primary School
Penwinnick Road, St Austell
Cornwall
PL25 5DS
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.pondhu.cornwall.sch.uk/web
one.1) Name and addresses
Port Isaac Academy
Mayfield Road, Port Isaac
Cornwall
PL29 3RT
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.portisaacschool.co.uk/web
one.1) Name and addresses
St Mewan CP School
St Meqan Lane, St Austell
Cornwall
PL26 7DP
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://st-mewan.eschools.co.uk/web
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/695VU8479J
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cornwall Education Learning Trust ~ Catering Tender
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The contract covers the scope for the provision of all catering services across the Trust, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 September 2025, with the potential to extend for a further two 12-month periods. These extensions will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
two.1.5) Estimated total value
Value excluding VAT: £9,057,906
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK3 - Cornwall and Isles of Scilly
Main site or place of performance
Cornwall and Isles of Scilly
two.2.4) Description of the procurement
The contract covers the scope for the provision of all catering services across the Trust, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 September 2025, with the potential to extend for a further two 12-month periods. These extensions will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
The Trust are seeking a suitably experienced, education catering contractor who is able to evidence working within both Primary and Secondary Schools. The successful contractor will already have adequate resource, contract support and operational flexibility within the South West region, that is to be deployed to support the contract as and when needed moving forwards into this contractual term.
The services are currently outsourced and TUPE is expected to apply. It is possible that some of the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
The Trust wishes to achieve as a result of this tender process:
1.The provision of a colourful, healthy and balanced food offer. This should be inclusive of those with special dietary requirements.
2.An innovative and flexible menu offering frequent themed menus and initiatives that support the curriculum and various school led activities, ensuring the food offer remains varied and enticing to its customers.
3.A suitable, effective marketing campaign in order to maximise on sales revenue, thus resulting in a cost efficient service.
4.A strong relief network to ensure absences, both short and long term, can be covered.
5.Improved sustainability across the estate, in order to achieve the Trust’s longer term strategic goals towards carbon neutrality.
6.A partnership with the successful contractor in order to develop the existing service.
It is expected that experienced and insightful contract management will promote good levels of communication and engagement across the Trust. The management team should be proactive in communicating directly with School Leaders, as well as through frequent contract review meetings to ensure that the Trust is up to date with the performance of the contract, both financial and operational.
This enhanced service should be supported by a well-trained and supported catering team across the Schools, with a focus by the successful contractor on both craft training and customer service.
There needs to be total transparency with accounts that are clear and easy to understand. The monthly invoice should be supported by a breakdown of the contract’s financial performance against budget.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,057,906
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2025
End date
31 August 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Cornwall:-Catering-services./695VU8479J
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/695VU8479J
GO Reference: GO-2025120-PRO-29176492
six.4) Procedures for review
six.4.1) Review body
Cornwall Education Learning Trust
Atlantic Centre, Trenance Leisure Park, Newquay
Cornwall
TR7 2LZ
Country
United Kingdom