Section one: Contracting authority
one.1) Name and addresses
St Thomas Catholic Academies Trust
Luton
LU4 0PF
Contact
Gail Heath, Panache Consultancy
Telephone
+44 1275871798
Country
United Kingdom
Region code
UKH2 - Bedfordshire and Hertfordshire
Companies House
09660515
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from another address:
Panache Consultancy
Clevedon
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.panacheconsultancy.co.uk/
Tenders or requests to participate must be submitted to the following address:
Panache Consultancy
Clevedon
Telephone
+44 1275871798
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.panacheconsultancy.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
School Cleaning Services for St Thomas Catholic Academies Trust
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Working across the south of the Diocese of Northampton, St Thomas Catholic Academies Trust is proud to serve 17 school communities in Luton, Buckinghamshire, Slough and Central Bedfordshire.
The Trust is undertaking this procurement exercise to source school cleaning contractor(s) for all the schools within the Trust, on a 3 year (plus possible extension on a +1year, +1year basis) starting from 1 September 2025.
The contract is being tendered across four geographical Lots (Luton, Slough, Aylesbury and Bucks), and Bidders are invited to apply for one or more Lots.
The services required are for comprehensive daily school cleaning services during term time and periodic cleaning outside of term time as per each individual school's requirements (which are outlined in the tender documents).
The Trust wishes to appoint a cleaning contractor with the vision and flexibility to manage and maintain the high standards required over the length of the contract, with a proactive approach to service development and innovation.
The services are currently outsourced to various contractors.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
STCAT Cleaning Services for Lot 1 - Luton Schools
Lot No
1
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
Main site or place of performance
STCAT schools in Luton - 1 x secondary school plus 5 x primary schools.
List of schools are provided in Selection Questionnaire document, Appendix 1.
two.2.4) Description of the procurement
The contract is being offered for three years with the option to extend for a further two periods of 12 months, with a start date of 1 September 2025.
Contract is currently outsourced to various contractors. TUPE will apply. Further details can be found in the tender documentation.
Independent FM consultants, Panache Consultancy, are assisting the Trust with this 2-stage procurement process for cleaning services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Up to 24 months, on a +1 year, +1 year basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Interested parties are to complete a Selection Questionnaire, which can be accessed via the link provided in the Contract Notice (see Section 1.3, Communications).
For any queries or further information, please contact gail@panacheconsultancy.co.uk
two.2) Description
two.2.1) Title
STCAT Cleaning Services for Lot 2 - Slough Schools
Lot No
2
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
STCAT schools in Slough - 1 x secondary school plus 3x primary schools.
List of schools are provided in Selection Questionnaire document, Appendix 1.
two.2.4) Description of the procurement
The contract is being offered for three years with the option to extend for a further two periods of 12 months, with a start date of 1 September 2025.
Contract is currently outsourced to various contractors. TUPE will apply. Further details can be found in the tender documentation.
Independent FM consultants, Panache Consultancy, are assisting the Trust with this 2-stage procurement process for cleaning services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Up to 24 months, on a +1 year, +1 year basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Interested parties are to complete a Selection Questionnaire, which can be accessed via the link provided in the Contract Notice (see Section 1.3, Communications).
For any queries or further information, please contact gail@panacheconsultancy.co.uk
two.2) Description
two.2.1) Title
STCAT Cleaning Services for Lot 3 - Aylesbury Schools
Lot No
3
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
STCAT schools in Aylesbury - 1 x all through school (primary and secondary) plus 1 x junior, 1 x infant and 1 x primary school.
List of schools are provided in Selection Questionnaire document, Appendix 1.
two.2.4) Description of the procurement
The contract is being offered for three years with the option to extend for a further two periods of 12 months, with a start date of 1 September 2025.
Contract is currently outsourced to various contractors. TUPE will apply. Further details can be found in the tender documentation.
Independent FM consultants, Panache Consultancy, are assisting the Trust with this 2-stage procurement process for cleaning services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Up to 24 months, on a +1 year, +1 year basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Interested parties are to complete a Selection Questionnaire, which can be accessed via the link provided in the Contract Notice (see Section 1.3, Communications).
For any queries or further information, please contact gail@panacheconsultancy.co.uk
two.2) Description
two.2.1) Title
STCAT Cleaning Services for Lot 4 - Bucks Schools
Lot No
4
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Main site or place of performance
STCAT schools in Bucks - 1 x secondary school plus 3 x primary schools.
List of schools are provided in Selection Questionnaire document, Appendix 1.
two.2.4) Description of the procurement
The contract is being offered for three years with the option to extend for a further two periods of 12 months, with a start date of 1 September 2025.
Contract is currently outsourced to various contractors. TUPE will apply. Further details can be found in the tender documentation.
Independent FM consultants, Panache Consultancy, are assisting the Trust with this 2-stage procurement process for cleaning services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Up to 24 months, on a +1 year, +1 year basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Interested parties are to complete a Selection Questionnaire, which can be accessed via the link provided in the Contract Notice (see Section 1.3, Communications).
For any queries or further information, please contact gail@panacheconsultancy.co.uk
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 February 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
For further information, please contact Gail Heath at Panache Consultancy at gail@panacheconsultancy.co.uk
NOTE: to register your interest in this notice and obtain any additional information, please visit the Find A Tender website at
https://www.find-tender.service.gov.uk/
The Selection Questionnaire can be accessed via the link provided.
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom