Section one: Contracting authority
one.1) Name and addresses
Police and Crime Commissioner for North Wales Police & North Wales Police
Force Headquarters, Glan-y -don, Abergele Road,
Colwyn Bay, North Wales
LL29 8AW
Contact
Kim Richards
Kim.Richards@nthwales.pnn.police.uk
Country
United Kingdom
NUTS code
UKL - Wales
National registration number
n/a
Internet address(es)
Main address
http://www.north-wales.police.uk
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33183
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41431&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41431&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet Management Software/System
Reference number
47813
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
North Wales Police require a Fleet Management Software System that will support the management, and maintain accurate records of all vehicles and vehicle equipment as detailed more particularly in the tender specification documents.
The contract will commence on 7th May 2022 and will run for an initial period of 3 years, with the option to extend for a further 4 years in multiples of 12 months.
Further information and documentation is available on the EU Supply/Bluelight E-tendering system at https://uk.eu-supply.com/login.asp?B=BLUELIGHT
Any questions should be raised via the Messaging section of the Tender, please note that no correspondence will be entered into outside of the system.
The closing date for responses is Tuesday 22nd February at 2pm.
two.1.5) Estimated total value
Value excluding VAT: £170,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Colwyn Bay LL29 8AW
two.2.4) Description of the procurement
North Wales Police require a Fleet Management Software System that will support the management, and maintain accurate records of all vehicles and vehicle equipment as detailed more particularly in the tender specification documents.
The contract will commence on 7th May 2022 and will run for an initial period of 3 years, with the option to extend for a further 4 years in multiples of 12 months.
Further information and documentation is available on the EU Supply/Bluelight E-tendering system at https://uk.eu-supply.com/login.asp?B=BLUELIGHT
Any questions should be raised via the Messaging section of the Tender, please note that no correspondence will be entered into outside of the system.
The closing date for responses is Tuesday 22nd February at 2pm.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £170,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
7 May 2022
End date
6 May 2029
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This contract will also be open for use by the following, they provide no commitment to use the contract but will have the option to join during the contract period;
North Wales Fire & Rescue Service
South Wales Police / The Police & Crime Commissioner for South Wales
Gwent Police / The Police & Crime Commissioner for Gwent
Dyfed Powys Police / The Police & Crime Commissioner for Dyfed Powys
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per the Tender documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
As per the Tender documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per the Tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 February 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
Welsh, English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 22 August 2022
four.2.7) Conditions for opening of tenders
Date
22 February 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Head of Procurement
North Wales Police Force Headquarters
Colwyn Bay
LL29 8AW
procurement@nthwales.pnn.police.uk
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In writing to the Head of Procurement initially.