Section one: Contracting authority
one.1) Name and addresses
London Borough of Merton
Civic Centre, London Rd
Morden
SM4 5DX
Contact
Mr Nathan Liburd
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Building Services: Term Service Contracts
Reference number
DN544420
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Merton (“the Council”) invited tenders, from those suppliers
shortlisted in the initial Supplier Selection stage, to provide reactive and planned
preventative building maintenance services to the council’s properties within its operational
buildings portfolio.
The prime aim of the contracts is to facilitate the safe and uninterrupted provision of services
being delivered from the full range of properties. It is essential that the buildings remain safe,
dry, and functional. The successful contractors must work in collaboration with officers to
ensure that buildings remain in operational condition, plant and materials are serviced and
maintained to ensure legal compliance, efficiency and reliability and where failures arise they
are repaired in a diligent fashion with minimal disruption to the building user.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,513,590
two.2) Description
two.2.1) Title
Fabric Services
Lot No
1
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The contractor shall provide reactive maintenance services for building fabric for the London
Borough of Merton. Typical buildings include offices, day centres, libraries, children’s
centres, and youth centres. Note the Council is not a housing authority, and few residential
dwellings are included within the Services. The full range of Services are also to be offered to
state schools within the borough on a call off basis. Services include roofing, internal and
external walls and doors, windows, stairs, external surfaces such as tarpaving, plumbing and
drainage etc. Planned preventative maintenance services for drainage, gutters and fire
doors.
two.2.5) Award criteria
Quality criterion - Name: Method statement assessment / social value / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
M&E Services
Lot No
2
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The contractor shall provide reactive and planned preventative maintenance of building
related mechanical and electrical (M&E) services for the London Borough of Merton. Typical
buildings include offices, day centres, libraries, children’s centres, and youth centres. Note
the Council is not a housing authority, and few residential dwellings are included within the
Services. The full range of Services are also to be offered to state schools within the borough
on a call off basis. Services include gas boilers and hot water heaters, LPHW heating
systems, domestic services, AHUs and ventilation, LV power and lighting etc.
two.2.5) Award criteria
Quality criterion - Name: Method statement assessment / social value / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Air Conditioning Services
Lot No
3
two.2.2) Additional CPV code(s)
- 45331200 - Ventilation and air-conditioning installation work
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The contractor shall provide reactive and planned preventative maintenance servicing of air
conditioning systems. Typical buildings include offices, day centres, libraries, children’s
centres, and youth centres. Note the Council is not a housing authority, and few residential
dwellings are included within the Services. The full range of Services are also to be offered to
state schools within the borough on a call off basis. Services are mainly single and multi-split
units and a small amount of VRV. There is presently no central chiller plant.
two.2.5) Award criteria
Quality criterion - Name: Method statement assessment / social value / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Legionella Services
Lot No
4
two.2.2) Additional CPV code(s)
- 90733300 - Surface water pollution protection services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The contractor shall provide legionella risk assessments and plans of work, weekly flushing
and monthly temperature control regimes, cold water tank inspections, TMV servicing etc.
Typical buildings include offices, day centres, libraries, children’s centres, and youth centres.
Note the Council is not a housing authority, and few residential dwellings are included within
the Services. The full range of Services are also to be offered to state schools within the
borough on a call off basis.
two.2.5) Award criteria
Quality criterion - Name: Method statement assessment / social value / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire Services (alarms and extinguishers)
Lot No
5
two.2.2) Additional CPV code(s)
- 35000000 - Security, fire-fighting, police and defence equipment
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The contractor shall provide reactive and planned preventative maintenance of fire alarms
and fire extinguishers. Typical buildings include offices, day centres, libraries, children’s
centres, and youth centres. Note the Council is not a housing authority, and few residential
dwellings are included within the Services. The full range of Services are also to be offered to
state schools within the borough on a call off basis.
two.2.5) Award criteria
Quality criterion - Name: Method statement assessment / social value / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Data Centre
Lot No
6
two.2.2) Additional CPV code(s)
- 50312310 - Maintenance of data network equipment
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The contractor shall provide reactive and planned preventative maintenance of the data
centre and comms rooms at the Civic Centre, including environmental monitoring, air
conditioning, UPS, electrical services, fire alarms and fire extinguishing systems etc.
two.2.5) Award criteria
Quality criterion - Name: Method statement assessment / social value / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-011219
Section five. Award of contract
Lot No
1
Title
Fabric Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Close Brothers Rail Ltd
Essex
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,468,838
Section five. Award of contract
Lot No
2
Title
M&E Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BTU Installation and Maintenance Ltd
Guildford
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,858,128
Section five. Award of contract
Lot No
3
Title
Air Conditioning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BTU Installation and Maintenance Ltd
Guildford
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £451,389
Section five. Award of contract
Lot No
4
Title
Legionella Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
H2O Nationwide Ltd
Essex
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £985,016
Section five. Award of contract
Lot No
5
Title
Fire Services (alarms and extinguishers)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Amalgamated Ltd
Manchester
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £442,690
Section five. Award of contract
Lot No
6
Title
Data Centre Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 January 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Corrigenda Ltd
Hampshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £307,529
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom