Scope
Reference
CU.2039.SSC
Description
Maintenance of fire alarm systems across the Cardiff University campus, covering both residential and academic/professional services buildings. It aims to provide an operation and maintenance service to ensure that all fire alarms function reliably, meet regulatory standards, and provide early warning in case of fire, thereby safeguarding students, staff, visitors and property.
Total value (estimated)
- £4,861,111 excluding VAT
- £5,833,333 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 5 April 2029
- Possible extension to 5 June 2031
- 5 years, 2 months
Description of possible extension:
The contract(s) can be extended, dependent on supplier satisfactory performance at the convenience of the University
Main procurement category
Services
CPV classifications
- 31625000 - Burglar and fire alarms
- 50000000 - Repair and maintenance services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Lot constraints
Description of how multiple lots may be awarded:
The supplier can be awarded both lots as long as they meet the criteria for both academic and residential environments and are able to work on both open and closed protocol systems
Lot 1. Academic
Description
Maintenance of fire alarm systems across the Cardiff University campus, covering academic/professional services buildings. It aims to provide an operation and maintenance service to ensure that all fire alarms function reliably, meet regulatory standards, and provide early warning in case of fire, thereby safeguarding students, staff, visitors and property.
Lot value (estimated)
- £2,604,166 excluding VAT
- £3,125,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Residential Campus
Description
Maintenance of fire alarm systems across the Cardiff University residential campus buildings. It aims to provide an operation and maintenance service to ensure that all fire alarms function reliably, meet regulatory standards, and provide early warning in case of fire, thereby safeguarding students, staff, visitors and property.
Lot value (estimated)
- £2,256,945 excluding VAT
- £2,708,333 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Academic
Lot 2. Residential Campus
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 January 2026, 11:59pm
Tender submission deadline
6 February 2026, 12:30pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical and Quality | Quality | 50% |
| Cost of Service | Cost | 40% |
| Responsible Procurement | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
not applicable
Documents
Associated tender documents
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
To access documents and respond to CoP please use the above link. Please note the pricing response document will only be issued to down-selected suppliers
Contracting authority
CARDIFF UNIVERSITY
- Companies House: RC000089
- Public Procurement Organisation Number: PHVT-4343-HWYR
Park Place
Cardiff
CF10 3AT
United Kingdom
Email: procurement@cardiff.ac.uk
Website: http://www.cardiff.ac.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales