Section one: Contracting authority/entity
one.1) Name and addresses
Department for Work and Pensions
Quarry House, Quarry Hill
Leeds
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-work-pensions
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Workplace Services Procurement Programme Support (WSPPS)
two.1.2) Main CPV code
- 72224000 - Project management consultancy services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
DWP Estates currently have a contract with EY to support the procurement activity for Workplace Services (WPS). The Workplace Services Programme was established to manage the procurements of the DWP Estates Facilities Management contract and the Security Services contract, along with Life Safety Systems.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
21 September 2023
End date
20 September 2025
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
11352
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
21 September 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ernst and Young (EY)
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £11,909,550
Section six. Complementary information
six.3) Additional information
Suppliers Instructions:
How to Express Interest in this Tender:
1. Register on the eSourcing portal (this is only required once):
https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)
2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box
3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).
For further assistance please consult the online help, or the eTendering help desk.
DWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.
six.4) Procedures for review
six.4.1) Review body
Unable to obtain
Unable to obtain
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72224000 - Project management consultancy services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
To support the procurement activity for Workplace Services (WPS). The Workplace Services Programme was established to manage the procurements of the DWP Estates Facilities Management contract and the Security Services contract, along with Life Safety Systems.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
21 September 2023
End date
20 September 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£11,909,550
seven.1.7) Name and address of the contractor/concessionaire
Ernst and Young (EY)
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The contract forms a key part in supporting DWP deliver the Workplace Service Programme (WPS), for the re-procurement of business critical services that enable DWP buildings to operate and function for more than 20 million customers and claimants. Given the scale of WPS and its importance to the delivery of DWP services, additional resource is required on the programme to support its delivery and ensure efficiency and best practice throughout to ensure that milestones are met on time and encouraging innovation and providing recommendations to improve delivery.
The high-level scope of the contract is as follows:
• Procurement Support
• Existing Contracts Demobilisation
• Supply Chain Mobilisation
• Change Management
• Transition Management
• Cutover
DWP Estates require the continuation of the services EY are providing as they are essential to the success of the WPS programme. These are an effective PMO function that has the capacity and capability to support the Workplace Services Programme, to minimise business disruption and ensure the new contracts are delivered on time. As well as access to additional Subject Matter Experts (SMEs) to deliver the Workplace Services Programme.
This Change Request is for the continuation of the existing service that is delivered by EY. Due to shifting timelines for the WPS Programme the Mobilisation of the WPS contracts have been delayed by DWP. This has had an impact on EY delivering some of the outcomes in the current specification.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
As the Workplace Services Programme has progressed several unforeseen delays arose that has driven spend levels to a much higher level than the original profile. The spend room available in the contract is now much less than anticipated and an increase to the contract value is required to ensure vital work can continue.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £6,951,700
Total contract value after the modifications
Value excluding VAT: £11,909,550