Section one: Contracting authority
one.1) Name and addresses
Mid and East Antrim Borough Council
Ardeevin, 80 Galgorm Road
Ballymena
BT42 1AB
procurement@midandeastantrim.gov.uk
Country
United Kingdom
NUTS code
UKN0F - Mid and East Antrim
Internet address(es)
Main address
https://www.midandeastantrim.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Select List for Fleet Repairs, Parts and Spares
Reference number
T386/AD
two.1.2) Main CPV code
- 50111000 - Fleet management, repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
2 Large Vehicles
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
two.2.4) Description of the procurement
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
Large Vehicles
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
1 Small Vehicles
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
two.2.4) Description of the procurement
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
Small Vehicles
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
2x12 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3 - Sweeper Vehicles
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
two.2.4) Description of the procurement
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
Sweeper Vehicles
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
4 - Plant and Machinery
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
two.2.4) Description of the procurement
Mid and East Antrim Borough Council would like to procure contractors and make appointments to a select list for the provision of a fleet maintenance service to support the in house vehicle maintenance provision. The contractors will be expected to perform service delivery either on their own site or where appropriate on the relevant Council site.
The Council already have in place contracts for Operator licence preventive maintenance inspections and supply and fitting of tyres so these do not form as part of this tender.
In order to ensure best value, expertise and minimum vehicle downtime, it will be the responsibility of the authorised Council Officer to decide whether a job will be completed within Council or by one of the agreed specialist contractors on the select list.
Using the combination of contractors and Council in house provision will deliver a range of work such as planned preventative maintenance, servicing, and emergency repairs.
Typical vehicle maintenance work required is set out below:
• Servicing of vehicles, plant and machinery
• Repairs including emergency repairs
• Planned preventative maintenance
• PSV/MOT preparation, welding, LOLER testing and presentation of vehicles for testing.
• Repair to Bin Lift packing system
• Hydraulics repairs
• Electrical repairs
Plant and Machinery
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 February 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Mid and East Antrim Council
Ballymena
Country
United Kingdom