Section one: Contracting authority
one.1) Name and addresses
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
Contact
Rachael Morgan
Telephone
+44 3453036760
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://wmca.bravosolution.co.uk/web/login.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
West Midlands Bike Share Scheme
Reference number
02153-2019
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
WMCA has procured a single supplier to provide a high quality bike share scheme, with docking infrastructure and hybrid solutions, across the urban areas within each of the seven constituent authorities (Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall and Wolverhampton) for an initial term of five years with potential for extension by up to 3 years in three separate 12-month extensions at the Authority's discretion (dependent on the supplier's achievement of key milestones).
WMCA procured a supplier through the competitive dialogue process pursuant to Regulation 30 of the Public Contracts Regulations 2015.
Over the term of the contract, the supplier will engage with new opportunities and innovations in terms of bike share and future mobility. This could include additional bikes and docking infrastructure, and provision/incorporation of other vehicles such as electric scooters or derivatives into the West Midlands Bike Share Scheme.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £12,165,042
two.2) Description
two.2.2) Additional CPV code(s)
- 34431000 - Non-motorised bicycles
- 39151100 - Racking
- 72222300 - Information technology services
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
West Midlands
two.2.4) Description of the procurement
WMCA's vision is to create a safe, affordable and easy to use bike share scheme across the West Midlands and sought a single supplier to provide a high-quality bike share scheme, comprising physical and geo-fenced docking infrastructure, bikes (both mechanical and e-bikes) and operational services across the urban areas of the seven constituent WMCA authorities.
WMCA conducted a competitive dialogue procedure pursuant to Regulation 30 of the Public Contracts Regulations 2015 to ensure that the best solution was secured with scheme commencement to begin in March 2021 for an initial term of 5 years with potential for the scheme to be extended by up to 3 years in three separate 12-month extensions at the Authority's discretion and dependent on the supplier's achievement of key milestones.
Key details of the scheme are as follows:
1. The scheme will provide a minimum of 1,500 bikes (mixture of mechanical and e-bikes with a minimum of 10% e-bikes) in the seven constituent authorities (Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall and Wolverhampton) within the first two years of the contract term with scope for expansion of this number of bikes and scope of the scheme depending on demand;
2. In addition to the bikes, the supplier will provide infrastructure and also operational services related to the scheme for WMCA;
3. A services agreement between WMCA and its official bike share supplier;
4. WMCA's preference is that the bikes will predominantly be physically ‘docked’, whether through Sheffield stands, traditional physical docking infrastructure or integration with existing street furniture, in certain locations in constituent areas but is also open to options such as geo-fenced docking stations (or similar), subject to the agreement of the local highway authority but WMCA's preference is for physical docking infrastructure due to WMCA's planning and streetscape requirements; and
5. The scheme will integrate with the existing public transport payment system to offer a seamless, high quality transport service for people moving between different modes of public transport in the West Midlands though this integration may be phased or initially alongside other payment methods.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 189-459907
Section five. Award of contract
Contract No
02153-2019
Title
West Midlands Bike Share Scheme
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 November 2020
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Serco Limited
Serco House, 16 Bartley Wood Business Park, Bartley Way, Hook,
Hampshire
RG27 9UY
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £12,165,042
Section six. Complementary information
six.3) Additional information
Though originally titled the "West Midlands Bike Share Scheme", the scheme is known as the "West Midlands Cycle Hire Scheme" but other than the change in title, nothing has changed in respect of the content or scope of the procurement.
In addition, the value set out for the contract at sections II.1.7 and V.2.4 of this notice relate to the value as at the date of award. However, this is not necessarily the final value of the contract as this will naturally increase in the event that the scheme is extended to include additional bikes, infrastructure, e-scooters/derivatives and additional services in accordance with the change control request procedure set out in the contract. The estimated contract value specified in the OJEU notice was £20 million and so WMCA reserves the right to increase the contract value in the event the scope of the contract increases throughout its term.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
Internet address
https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Strand
London
Country
United Kingdom