Section one: Contracting authority
one.1) Name and addresses
Aberystwyth University
12 Science Park
Aberystwyth, Ceredigion
SY23 3AH
Contact
Patrick Daniel
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
University
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Cleaning Services for Student Residences and Conference's at Aberystwyth University
two.1.2) Main CPV code
- 90911100 - Accommodation cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Aberystwyth University (AU) current has approximately 3750 study bedrooms, made up of approximately 1,500 en-suite rooms and 2,250 standard rooms - a proportion of which you are being asked to bid for. Student bedrooms are rented to the students between a 39 - 50 week licence period (although the large majority are between 39-40 weeks between September to June). Each flat has a communal kitchen that is generally used by between 6 -10 persons. The buildings are typically 3 or 4 storeys with a main staircase or 2 storey houses of 5 -6 bedrooms.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,620,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Aberystwyth University
two.2.4) Description of the procurement
Aberystwyth University is required to provide a full building deep cleans on an annual basis following occupation by students. Cleaning to communal stairwells and entrances is provided all year round by our in-house cleaning team, and, students are responsible for ensuring that the communal areas with a flat / house, and of course their study bedrooms are left in a suitable condition. The University has not provided a cleaning service to bedrooms, en-suite bathroom pods or communal bathrooms and kitchens throughout the licence period but does carry out a cleaning inspection regime on a regular basis of these areas.
This tender is for the provision of cleaning services for student residential accommodation, as well as our residential conferences at Aberystwyth University.
Within both Conferencing and Accommodation, our aim is to maximise usage of (and therefore income from) all of our facilities whilst ensuring an excellent standard of customer experience at all times – cleaning provision needs to facilitate and support this overall aim.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Cost criterion - Name: Commercial / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-031180
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 January 2024
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ametros Facilties Management Ltd
42 Charles Street
Manchester
M17DB
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,620,000
Section six. Complementary information
six.3) Additional information
(WA Ref:138182)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom