Section one: Contracting authority
one.1) Name and addresses
Ware Town Council
The Priory,High Street
WARE
SG129AL
Contact
SEAN HIGGINS
Telephone
+44 1920460316
Country
United Kingdom
NUTS code
UKJ - SOUTH EAST (ENGLAND)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Resurfacing Work in the Priory Grounds
two.1.2) Main CPV code
- 45233251 - Resurfacing works
two.1.3) Type of contract
Works
two.1.4) Short description
Ware Town Council Contract Tender
RESURFACING WORKS AT WARE PRIORY
28th January 2021
TENDER: Resurfacing of road pathways and front of buildings
On behalf of Ware Town Council I have the pleasure of inviting you to submit a fixed price tender for the resurfacing of road pathways and front of building stipulated in the detailed specification.
I would be grateful if you would indicate your willingness to submit a tender and by the due date, have the necessary resources to carry out the works and provide the documentation requested as part of the tender process.
Tenders should be submitted in an envelope marked, " Resurfacing Tender " and on the enclosed FORM OF TENDER.
In addition to this please enclose the following:
Details of your environmental policies and procedures
Contractors will provide details of Public Liability Insurance cover with the tender papers
COSHH assessments for all chemical substances to be used while working on the contract.
Method Statements detailing how the various elements of the contracted work will be undertaken
Tenders should be returned to my office by Noon on 1st of March.
The Council reserve the right to not accept any or the lowest tender.
If you have any queries or require additional information please get in contact with me.
Yours faithfully,
Mr. Terry Philpott Sean Higgins
Clerk to the Council Responsible Finance Officer
SPECIFICATION FOR THE RESURFACING WORKS AT WARE PRIORY
AREA 1 APPROX 736 SQUARE METERS. Over all low and undulating areas, supply and lay a regulating course of bitumen macadam. All laid and compacted to suit surrounding levels. Supply and lay 40mm of 10mm close graded macadam surface course to all levels, rises, and falls. Consolidate when hot with machine roller.
AREA 2 APPROX 870 SQUARE METERS. Supply and lay Bituchem`s Natratex cotswold 30mm thick to all areas
AREA 3 APPROX 225 SQUARE METERS. Supply and lay Bituchem`s Natrattex cotswold 30mm thick to all areas
All tenders to supply all their own measurements for the above works.
Please provide separate quotes for each areas
CONDITION OF CONTRACT
The Council require assurances from all potential contractors through the provision of appropriate documentation that:
All operatives will be suitably trained and qualified to use any machinery involved in the work
Operatives will at all times wear suitable protective clothing and high viz jackets and display safety signage as necessary
Operatives will be aware of and trained on all H&SE aspects of working with any machinery used in carrying out this contract and working on the public highway/verges
Contractors will provide details of Public Liability Insurance cover with the tender papers
COSHH assessments for all chemical substances to be used while working on the contract.
Method Statements detailing how the various elements of the contracted work will be undertaken
Timescales will be provided for each area for resurfacing works
The main risks associated with the work required under the contract relate to operating machinery and more specifically doing so while working alongside the public highway. Due consideration will need to be taken at all times to the safety of both the operatives and also the general public as a consequence of the work being carried out.
two.1.5) Estimated total value
Value excluding VAT: £40,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 14213000 - Macadam, tarmac and tar sands
two.2.3) Place of performance
NUTS codes
- UKJ - SOUTH EAST (ENGLAND)
Main site or place of performance
The Priory, High Street, Ware SG12 9AL
two.2.4) Description of the procurement
Ware Town Council Contract Tender
RESURFACING WORKS AT WARE PRIORY
15th January 2021
TENDER: Resurfacing of road pathways and front of buildings
On behalf of Ware Town Council I have the pleasure of inviting you to submit a fixed price tender for the resurfacing of road pathways and front of building stipulated in the detailed specification.
I would be grateful if you would indicate your willingness to submit a tender and by the due date, have the necessary resources to carry out the works and provide the documentation requested as part of the tender process.
Tenders should be submitted in an envelope marked, " Resurfacing Tender " and on the enclosed FORM OF TENDER.
In addition to this please enclose the following:
Details of your environmental policies and procedures
Contractors will provide details of Public Liability Insurance cover with the tender papers
COSHH assessments for all chemical substances to be used while working on the contract.
Method Statements detailing how the various elements of the contracted work will be undertaken
Tenders should be returned to my office by Noon on 1st of March.
The Council reserve the right to not accept any or the lowest tender.
If you have any queries or require additional information please get in contact with me.
Yours faithfully,
Mr. Terry Philpott Sean Higgins
Clerk to the Council Responsible Finance Officer
SPECIFICATION FOR THE RESURFACING WORKS AT WARE PRIORY
AREA 1 APPROX 736 SQUARE METERS. Over all low and undulating areas, supply and lay a regulating course of bitumen macadam. All laid and compacted to suit surrounding levels. Supply and lay 40mm of 10mm close graded macadam surface course to all levels, rises, and falls. Consolidate when hot with machine roller.
AREA 2 APPROX 870 SQUARE METERS. Supply and lay Bituchem`s Natratex cotswold 30mm thick to all areas
AREA 3 APPROX 225 SQUARE METERS. Supply and lay Bituchem`s Natrattex cotswold 30mm thick to all areas
All tenders to supply all their own measurements for the above works.
Please provide separate quotes for each areas
CONDITION OF CONTRACT
The Council require assurances from all potential contractors through the provision of appropriate documentation that:
All operatives will be suitably trained and qualified to use any machinery involved in the work
Operatives will at all times wear suitable protective clothing and high viz jackets and display safety signage as necessary
Operatives will be aware of and trained on all H&SE aspects of working with any machinery used in carrying out this contract and working on the public highway/verges
Contractors will provide details of Public Liability Insurance cover with the tender papers
COSHH assessments for all chemical substances to be used while working on the contract.
Method Statements detailing how the various elements of the contracted work will be undertaken
Timescales will be provided for each area for resurfacing works
The main risks associated with the work required under the contract relate to operating machinery and more specifically doing so while working alongside the public highway. Due consideration will need to be taken at all times to the safety of both the operatives and also the general public as a consequence of the work being carried out.
FORM OF TENDER
RESURFACING WORKS AT WARE PRIORY
Please price excluding VAT.
All work as indicated in the specification:
RESURFACING WORKS AT WARE PRIORY
AREA 1 £............... (+VAT)
AREA 2 £............... (+VAT)
AREA 3 £................ (+VAT)
Thank you.
FORM OF TENDER
RESURFACING WORKS AT WARE PRIORY
I / We herby offer to carry out the works as scheduled above and as contained in the attached specification:
Name of Contractor: ..................................................
Address: ..................................................
..................................................
Date: ..................................................
Contract Evaluation
The contacts will be evaluated based on a combination of price and other factors as indicated below.
Please supply information related to each of the headings to allow us to evaluate your tender submission. Please use continuation sheet where necessary.
Based on the information provided shortlisted contractors may be invited to an interview
Max score score
Price
50
Quality of work
Training / Qualifications / Experience
Please provide names of referees related to existing contracts of a similar nature
30
Reliability
(equipment strategy / contingency plans)
10
Proximity to Ware
(location of equipment / contractors)
5
Environmental factors
(please attach environmental policy)
5
Total 100
Contractor Name:______________________________________________________________
References:
Please provide two References below....
Reference 1 Reference 2
Organisation
Contact name
Contact phone
Contact email
Address
Type of contract
Contractor Name: _________________________________________________
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 March 2021
End date
26 March 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 March 2021
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
WARE TOWN COUNCIL
THE PRIORY
WARE
SG129AL
Telephone
+44 1920460316
Country
United Kingdom