Section one: Contracting authority
one.1) Name and addresses
Cambridge City Council
Cambridge City Council, Guildhall
Cambridge
CB2 3QJ
Contact
Ms. Sarah Bail
Telephone
+44 1223457107
Country
United Kingdom
Region code
UKH - East of England
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
For the Provision of AV Meeting Room Renewal/ Replacement and annual support
Reference number
DN759429
two.1.2) Main CPV code
- 32000000 - Radio, television, communication, telecommunication and related equipment
- AA01 - Metal
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supplying and supporting AV equipment for hybrid meeting rooms on behalf of Cambridge City Council, South Cambridgeshire District Council and Huntingdonshire District Councils.
Please note the value of the contract is unknown currently due to requirements being fluid throughout the life cycle of the contract. Increased scope of works, in additional to annual support may be required.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
The Council is seeking to award a contract for the provision of AV meeting room Equipment.
The purpose of this tender is to provide a framework that can be used to install new hybrid meeting rooms and replace existing equipment, where needed, across South Cambridge District Council (SCDC), Huntingdonshire District Council (HDC) and Cambridge City Council (CCI).
We will also be looking ongoing support on specified Hybrid meeting rooms as part of this contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 March 2025
This contract is subject to renewal
Yes
Description of renewals
A possible 48 months in total. 2 x 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 February 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 February 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court
London
London
W2CA 2LL
Country
United Kingdom