Scope
Reference
WS2529583306
Description
The scope of materials to be procured is clearly defined in a Bill of Materials (BoM) prepared by LUL Engineering, covering 69 trains, including 2 spares.
The BoM has been grouped into three (3) Lots to facilitate easier tracking, planning and procurement as follows:
• Bespoke Electronic Communications Network (ECN) Harnesses required by critical DTS (Data Transmission System) and PIS (Passenger Information System) parts. These bespoke components also form part of the design integration for the other saloon systems, i.e. CCTV. The design has been verified and validated.
• General Electronic Communications Network (ECN) Harnesses; TfL has sufficient data (Drawings, specifications etc.) to allow harnesses and its components to be sourced from a range of suppliers
• Various electrical components and spares - these parts are mainly off-the-shelf products, with reference to specialised packaging and labelling in the correct sequence to support efficient installation.
Total value (estimated)
- £4,574,530 excluding VAT
- £5,489,436 including VAT
Above the relevant threshold
Contract dates (estimated)
- 22 July 2026 to 21 July 2031
- 5 years
Options
The right to additional purchases while the contract is valid.
An option of up to 24-month extension is included to accommodate for any time loss.
Main procurement category
Goods
Contract locations
- UKI - London
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Bespoke Electronic Communications Network (ECN) Harnesses
Description
The bespoke harnesses are required by critical Data Transmission System (DTS) and Passenger Information System (PIS ) parts. They consist of bespoke components that also form part of the design integration for the other saloon systems, i.e. CCTV. The design has been verified and validated.
Lot value (estimated)
- £3,100,000 excluding VAT
- £3,720,000 including VAT
CPV classifications
- 31321200 - Low- and medium-voltage cable
- 31321210 - Low-voltage cable
- 31321220 - Medium-voltage cable
- 32581100 - Data-transmission cable
- 34600000 - Railway and tramway locomotives and rolling stock and associated parts
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. General Electronic Communications Network (ECN) Harnesses
Description
TfL will provide Drawings and Specifications of General ECN Harnesses and its components required to enable complete harness assemblies.
Lot value (estimated)
- £772,800 excluding VAT
- £927,360 including VAT
CPV classifications
- 31330000 - Coaxial cable
- 31650000 - Insulating fittings
- 34940000 - Railway equipment
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Various Electrical Components and Spares
Description
A range of electrical miscellaneous off the shelf parts with reference to specialised packaging and labelling in the correct sequence to support efficient installation.
Lot value (estimated)
- £701,730 excluding VAT
- £842,076 including VAT
CPV classifications
- 31650000 - Insulating fittings
- 31670000 - Electrical parts of machinery or apparatus
- 31680000 - Electrical supplies and accessories
- 32581000 - Data-communications equipment
- 44322000 - Cable accessories
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Bespoke Electronic Communications Network (ECN) Harnesses
Lot 2. General Electronic Communications Network (ECN) Harnesses
Lot 3. Various Electrical Components and Spares
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 February 2026, 11:59pm
Submission type
Requests to participate
Deadline for requests to participate
20 February 2026, 2:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
This procurement process is being conducted electronically on the e-Tendering portal SAP Ariba. The portal can be accessed via the following link:
https://service.ariba.com/Supplier.aw
SAP Ariba event reference number: Doc2877208245
As part of the bid submission Bidders should also be registered on the Central Digital Platform and completed all the relevant registration questions. A useful guide can be found here:
https://www.youtube.com/watch?v=XxsbVW4q-k0
To access the procurement documents, tenderers will need to be registered on the e-Tendering portal - SAP Ariba.
The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.
(1) To register or to check if you are already registered to SAP Ariba, log on to https://service.ariba.com/Supplier.aw Interested parties must read the instructions carefully before proceeding with registration.
(2) Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Guidance on registering is available through the following link: here https://content.tfl.gov.uk/supplier-registration.pdf
(3) Upon completion of steps 1 and/or 2, interested parties must inform AllenAwatefe@tfl.gov.uk with the following details:
- your organisation name as registered in SAP Ariba;
- your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID;
- your single point of contact registered on SAP Ariba; first name and surname;
- your email address registered with SAP Ariba; and
- your role in the organisation as registered with SAP Ariba;
Completion of these steps will enable TfL to invite interested parties to the ITT event in SAP Ariba to gain access to the procurement documents, allowing interested bidders to submit their ITT response via SAP Ariba.
Please contact Ariba_Supplier_Enablement@tfl.gov.uk in the first instance should you experience any problems with the portal for issues related to items 1 and 2 above.
Tenders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting their tender response.
If you encounter problems, please contact allenawatefe@tfl.gov.uk or Ariba_Supplier_Enablement@tfl.gov.uk in good time.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 July 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Compliance with the T&C's, at the discretion of LUL and Price of the goods in accordance with the Bill Of Materials, Specification, Drawings and Deliverability requirements. |
Price | 40% |
| Technical | Bidders will be required to provide evidence to demonstrate methodology of their manufacturing and accredited quality system to supply goods in accordance with the BOM, specification and drawings. |
Quality | 30% |
| Deliverability | Bidders will be required to provide evidence to demonstrate methodology to meet our programme and delivery requirements. |
Quality | 20% |
| Social Value | Bidders will be measured by positive social, economic and environmental outcomes created by specific Qualitative and Quantitative measures via a Social Value Portal. |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
• Notices will be published via Find a Tender Service (FTS).
• Three separate Lots will be let, where bidders are permitted to bid for more than one lot.
• Conditions of Participation to be included in the Procurement Specific Questionnaire (PSQ) will be used for shortlisting.
• Shortlisted Bidders will be invited to submit their initial offers in accordance with the evaluation criteria. TfL will then evaluate and rank the submitted Offers.
• Following the evaluation of Initial Offers, TfL reserves the right to either award the contract without negotiation or proceed to the negotiation stage with all remaining Bidders.
Contracting authority
London Underground Limited
- Companies House: 01900907
- Public Procurement Organisation Number: PWJB-7544-VZCL
5 Endeavour Square
London
E20 1JN
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Transport for London
Summary of their role in this procurement: Transport for London is procuring on behalf of their subsidiary London Underground Limited.
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Region: UKI41 - Hackney and Newham