Section one: Contracting authority
one.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
Contact
Jason Winter
jewinter@carmarthenshire.gov.uk
Telephone
+44 1267234567
Country
United Kingdom
NUTS code
UKL14 - South West Wales
Internet address(es)
Main address
https://www.carmarthenshire.gov.wales
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Purchasing System for the Supply of Arboricultural Works on Trees Affected by Ash Dieback and Other Health Related Issues - ON-GOING APPLICATIONS
Reference number
eTenderWales Project Reference - project_45172
two.1.2) Main CPV code
- 77211400 - Tree-cutting services
two.1.3) Type of contract
Services
two.1.4) Short description
This Contract Notice is to inform the market that the Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works has been extended for one year, until 8th November 2025, in accordance with the DPS Agreement and original tender documentation.
Carmarthenshire County Council established a DPS for the supply of services relating to Ash Dieback and other tree felling works on 9th November 2020 for an initial period of up to 4 years. The DPS is operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the DPS documents.
Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites owned by the Council within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 03452000 - Trees
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Carmarthenshire
two.2.4) Description of the procurement
Carmarthenshire County Council is seeking suitably qualified and experienced Contractors to undertake Ash Dieback and other tree felling works.
The works will be procured by mini-competition under this DPS arrangement.
Carmarthenshire has the second longest length of highway network in Wales, covering 3,500km of public highway, with 110 schools, some of which contain an extensive number of trees. The Council also maintains parks, playgrounds and open spaces, in addition to land on housing estates, at social services establishments, other Council-owned buildings and leisure centres.
The DPS was established to deal predominately with the removal of Trees infected with Hymenoscyphus Fraxineus (Ash Dieback). A survey undertaken in 2019 of the A and B roads in the County identified trees for removal as they were showing more than 50% dieback of the crown. Recent school surveys have also highlighted sites that need trees removing. Trees showing at least 50% dieback of the crown during surveys have been tagged with orange ribbon or marked with orange spray paint. Diseased trees on highway verges will be removed by the County Council.
The Council also liaises with private landowners and offers its services to take down trees adjacent the highway provided the landowners agree to pay the costs for felling and provided works do not impact on the overall programme. Contractors will be asked to identify separate costs where an opportunity exists to work with private landowners.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The DPS was for an initial period of 4 years and included the option to extend for a further period of up to 4 years, extended in 1 year periods. The DPS has been extended for one year, therefore, the option to extend is now for a further period of up to 3 years, in 12-month increments.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Dynamic Purchasing System is a two-stage process. In the initial setup stage, all Bidders who met the selection criteria were admitted to the DPS. There is no limit on the number of Bidders that may join a DPS during its term. Individual contracts are awarded during the second stage where the Council invites all suppliers appointed to the DPS, to bid for the specific contracts.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 185-447988
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 October 2025
Local time
2:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
10 November 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
ETENDERWALES PORTAL - To assist you in locating this opportunity on the eTenderWales Procurement System, the project code is: project_45172.
This ON-GOING DPS application is comprised of one main Pre-Qualification Questionnaire (PQQ) under project_45172.
All DPS documents such as the Specification, Terms & Conditions, Instructions to Bidders etc. are all contained within project_45172.
Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the application pack.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147355
(WA Ref:147355)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom