Section one: Contracting authority
one.1) Name and addresses
London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
Contact
Mike Kilner
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
N/A
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42576&B=LUPC
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42576&B=LUPC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Desktop and Notebook Agreement (NDNA)
Reference number
ITS5071 LU
two.1.2) Main CPV code
- 30210000 - Data-processing machines (hardware)
two.1.3) Type of contract
Supplies
two.1.4) Short description
London Universities Purchasing Consortium (LUPC), a company limited by guarantee, is undertaking this recurrent tendering process on behalf of National
Desktop and Notebook Agreement and leads a multi-HE Consortia working party that oversees the procurement of Desktop, Notebook, 2-in-1 Hybrid
devices, Tablet and Workstation PCs and attached accessories for the Higher Education sector and associated public sector bodies throughout the UK.
two.1.5) Estimated total value
Value excluding VAT: £600,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
National Desktop and Notebook Agreement (NDNA)
Lot No
1
two.2.2) Additional CPV code(s)
- 30213300 - Desktop computer
- 30231000 - Computer screens and consoles
- 30214000 - Workstations
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK and international Higher Education campuses
two.2.4) Description of the procurement
London Universities Purchasing Consortium (LUPC), a company limited by guarantee, is undertaking this recurrent tendering process on behalf of National
Desktop and Notebook Agreement and leads a multi-HE Consortia working party that oversees the procurement of Desktop, Notebook, 2-in-1 Hybrid
devices, Tablet and Workstation PCs and attached accessories for the Higher Education sector and associated public sector bodies throughout the UK.
LUPC is seeking to establish framework agreements for participating institutions with three or more suppliers across each of the three lots. It is envisaged that these
arrangements will commence on 1.8.2022 and will continue for a period of three years with the facility to extend for a further one year subject to agreement
between the parties. This requirement automatically covers Full or Associate Members within the higher education regional purchasing consortia as follows:
London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html; Southern Universities Purchasing Consortium (SUPC) http://www.supc.ac.uk/engage/our-members/our-members; North Eastern Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members; North Western Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members; Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/#!/members and Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/members/
Members of the consortia either already are or may be drawn from the Higher Education sector, Further Education sector, the Research Council and other
Public and Third Sector bodies principally but not exclusively from the education, arts, sciences and cultural sectors.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
To be reviewed before or at the end of 48 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The agreement is initially for a period of 36 months with one further 12 month option available.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
It is anticipated that some of the future call-off contracts under this framework will be part-funded from external streams, including European Union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will
be considered compliant for the purposes of external funding by the named participants.
two.2) Description
two.2.1) Title
Notebook/Laptop PCs including 2-in-1 Hybrid devices, Mobile Workstations and Tablets
Lot No
2
two.2.2) Additional CPV code(s)
- 30213100 - Portable computers
- 30231000 - Computer screens and consoles
- 30214000 - Workstations
- 30213200 - Tablet computer
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK and international Higher Education campuses
two.2.4) Description of the procurement
See main description
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
To be reviewed before or at the end of 48 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The agreement is initially for a period of 36 months with one further 12 month option available.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
It is anticipated that some of the future call-off contracts under this framework will be part-funded from external streams, including European Union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will
be considered compliant for the purposes of external funding by the named participants.
two.2) Description
two.2.1) Title
Desktop and Notebook One-Stop Shop
Lot No
3
two.2.2) Additional CPV code(s)
- 30213000 - Personal computers
- 30214000 - Workstations
- 30213100 - Portable computers
- 30213200 - Tablet computer
- 30213300 - Desktop computer
- 30231000 - Computer screens and consoles
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK and international Higher Education campuses
two.2.4) Description of the procurement
See main description
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
To be reviewed before or at the end of 48 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The agreement is initially for a period of 36 months with one further 12 month option available.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
It is anticipated that some of the future call-off contracts under this framework will be part-funded from external streams, including European Union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will
be considered compliant for the purposes of external funding by the named participants.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 March 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 March 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 months from this publication
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
Telephone
+44 2073072760
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
LUPC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.