Section one: Contracting authority
one.1) Name and addresses
NPTC Group of Colleges
Neath Campus, Dwr-y-Felin Road
Neath
SA10 7RF
natasha.peets@tenetservices.com
Telephone
+44 1639648091
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://suppliers.multiquote.com
Additional information can be obtained from another address:
NPTC Group of Colleges
Neath Campus, Dwr-y-Felin Road
Neath
SA10 7RF
natasha.peets@tenetservices.com
Telephone
+44 1639648091
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
Tenders or requests to participate must be submitted electronically via
https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Neath Port Talbot College (NPTC) Group - Tender for the Provision of a Unified Communications System
Reference number
CA8230 - NPTCG - Unified-Comms-System
two.1.2) Main CPV code
- 51300000 - Installation services of communications equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Neath Port Talbot College (NPTC) Group - Restricted Procedure (two-stage) Tender for the Provision of a Unified Communications System. Contract to begin 9th June 2021, for implementation of the system by 30th June 2021. The contract will expire 8th June 2024.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 64200000 - Telecommunications services
- 32570000 - Communications equipment
- 48510000 - Communication software package
- 45314000 - Installation of telecommunications equipment
- 32412100 - Telecommunications network
- 32412000 - Communications network
- 32573000 - Communications control system
- 45232332 - Ancillary works for telecommunications
- 32571000 - Communications infrastructure
- 32523000 - Telecommunications facilities
- 32522000 - Telecommunications equipment
- 32524000 - Telecommunications system
- 32500000 - Telecommunications equipment and supplies
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
- UKL - WALES
Main site or place of performance
Wales
two.2.4) Description of the procurement
NPTC Group of Colleges is the result of a merger between Coleg Powys and Neath Port Talbot College 7 years ago. Following the merger, the two individual Colleges legacy phone systems were not integrated and the two legacy systems are still operational.
The NPTC Group intends to identify and appoint a Supplier for the design, supply, installation and support of a new unified communications system across all of its sites in June 2021 for completion of delivery by 30th June 2021.
It is intended that the new unified communications system will replace the two existing legacy systems. Removal of existing equipment is not required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
It is known or anticipated that there are a large number of providers in the market, the Contracting Authority has limited resource to evaluate tenders. The Selection Criteria to be used to restrict the number of tenders can be found in the SQ documentation.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
60 month(s) from the commencement date, with 36 initial month(s) and option to extend 24x1 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
three.1.2) Economic and financial standing
List and brief description of selection criteria
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards possibly required
Minimum Turnover: £1,100,000.00
Minimum Insurance Levels: £5m PL & EL
three.1.3) Technical and professional ability
List and brief description of selection criteria
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards possibly required
Please refer to the SQ document for the Minimum levels required
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 March 2021
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
Section II.3) – dates refer to the initial contract period and do not include the options of any extensions.
Section IV.3.5) – any dates shown are an estimate.
In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available.
The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
six.4) Procedures for review
six.4.1) Review body
South Devon College
Long Road
Paignton
TQ4 7EJ
Telephone
+44 1803540565
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).