Section one: Contracting authority
one.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
Contact
Richard Leake
Telephone
+44 1633656656
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
Buyer's address
http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
one.1) Name and addresses
Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
Telephone
+44 1633644644
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
http://www.monmouthshire.gov.uk
Buyer's address
http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
one.1) Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
Telephone
+44 1495762200
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Passenger Transport Services
Reference number
NCC-2017-021
two.1.2) Main CPV code
- 60130000 - Special-purpose road passenger-transport services
two.1.3) Type of contract
Services
two.1.4) Short description
The continued development of a Dynamic Purchasing System for the participating Councils passenger transport requirements including local bus services.
two.1.5) Estimated total value
Value excluding VAT: £80,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
5
two.2) Description
two.2.1) Title
Vehicles with 4 to 8 Seats
Lot No
1
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 60140000 - Non-scheduled passenger transport
- 60170000 - Hire of passenger transport vehicles with driver
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
- UKL16 - Gwent Valleys
Main site or place of performance
Newport City Council, Monmouthshire County Council and Torfaen County Borough Council.
two.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Vehicles with 9 to 16 seats
Lot No
2
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 60140000 - Non-scheduled passenger transport
- 60170000 - Hire of passenger transport vehicles with driver
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Newport City Council, Monmouthshire County Council and Torfaen County Borough Council.
two.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 50
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Vehicles which are Wheelchair Accessible
Lot No
4
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 60140000 - Non-scheduled passenger transport
- 60170000 - Hire of passenger transport vehicles with driver
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Newport City Council, Monmouthshire County Council and Torfaen County Borough Council.
two.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 50
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Vehicles with 17 plus seats
Lot No
3
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
- 60170000 - Hire of passenger transport vehicles with driver
- 60140000 - Non-scheduled passenger transport
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Newport City Council. Monmouthshire County Council and Torfaen County Borough Council.
two.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 25
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Local Bus Services
Lot No
5
two.2.2) Additional CPV code(s)
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKL21 - Monmouthshire and Newport
Main site or place of performance
Newport City Council, Monmouthshire County Council and Torfaen County Borough Council.
two.2.4) Description of the procurement
Newport City Council (NCC) is inviting tenders initially on behalf of Newport City Council, Monmouthshire County Council (MCC) and Torfaen County Borough Council (TCBC) from suitably licenced and experienced contractors to join the existing Dynamic Purchasing System (DPS) for the provision of passenger transport services as detailed in the tender documents; these services being for taxi, minibus, coach and local bus service provision. The DPS is utilised mainly to secure transport for transporting children to and from school, for transporting children and adults within the social care system, and for securing local bus services for the public.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Note - whilst the above duration states 60 months, the DPS will be utilised by the Contracting Authorities until it is deemed to no longer offer a suitable solution to procure passenger transport requirements. Therefore the DPS may run for longer than 60 months.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 15
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated within the tender documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 029-063310
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 July 2028
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 August 2028
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Unknown at this time.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
IMPORTANT NOTE - This contract notice is to inform any interested suppliers that the opportunity to join the existing DPS is open. If you are an existing supplier on the DPS for Passenger Transport Services you should not apply again and should ignore this notice.
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ (pqq_32448 available from 14th February 2018) to access the content.
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128183
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Social value measures in procurement and contracts are currently being implemented in NCC, and going forward successful suppliers may be asked to report on social value delivery against contracts awarded through this DPS.
This requirement also includes a commitment to work with NCC to look at measures to reduce the carbon impact of providing passenger transport services across the City and local area. This may include such elements as Carbon Reduction Plans, and measures to assist the drive to carbon Net Zero in Wales.
(WA Ref:128183)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
Centre for Effective Dispute Resolution (CEDR)
100 St. Paul's Churchyard
London
EC4M 8BU
Country
United Kingdom