Section one: Contracting authority
one.1) Name and addresses
THE BRITISH COUNCIL
London
rajiv.gupta1@britishcouncil.org
Country
United Kingdom
Region code
UK - United Kingdom
Charity Commission (England and Wales)
209131
Internet address(es)
Main address
https://tap.tcsapps.com/tap2/#/bc-supplier-registration
Buyer's address
https://tap.tcsapps.com/tap2/#/bc-supplier-registration
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://test.tap.tcsapps.com/tap2homepageuat4/#/login-supplier
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://test.tap.tcsapps.com/tap2homepageuat4/#/login-supplier
one.4) Type of the contracting authority
Other type
Charity under number 209131 in England and Wales and number SCO37733 in Scotland
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ITT for Library Management & Digital Application Solution for British Council South Asia
Reference number
ITT1021517
two.1.2) Main CPV code
- 48161000 - Library management system
two.1.3) Type of contract
Supplies
two.1.4) Short description
There are two lots for this ITT : Lot 1 Library Management Solution for British Council SALot 2: & Digital Application Solution for British Council SA2.1 British Council Libraries remain an integral part of our cultural relations work globally. We aspire to turn our libraries and public spaces into dynamic, modern, and engaging cultural centres across the globe. The presence of Libraries (both physical and digital) is spread out in the countries mentioned in the below table. Four separate instances of the Library Management software will be required as:2.1.1 For India2.1.2 For Srilanka2.1.3 For Myanmar2.1.4 Remaining all the countries will be hosted on one instance2.2 To ensure both the new libraries and our existing ones have a more contemporary relevance and far reaching appeal, we will develop a first class digital library in addition to improving our physical space. We see this as the keystone of our strategy. The existing system needs to be compatible with our digital library app to provide singe sign in access to all our customers across the globe. 2.3 We plan to bring the new and best content from the UK, both in our existing physical libraries and our new digital library , so that our customers will have the very best resources available to them. This will support our work for both development and the promotion of UK interests overseas.2.4 British Council Libraries (physical and digital) across the globe use Koha as their Library Management Software (LMS) of choice. It is vital that front end and back end of any library management software is user-friendly and interactive.2.5 British Council Libraries across the globe use Digital Library App to showcase and integrate various digital resources provided by third-party with a single sign-on customer journey for ease of access. It is vital that the interface of front-end of the Digital Library App is user-friendly and interactive. For the back-end interface as well, it is important that there should be scope to customize as per British Council requirements.2.6 Kindly refer Annex 5 for details on specifications for Lot 1 & Lot 2.2.7 Bidders have an option to bid for either or both Lot 1 &/ OR Lot 2. British Council reserves right to award business to more than one bidder/s.
two.1.5) Estimated total value
Value excluding VAT: £540,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Lot 1 Library Management Solution
Lot No
1
two.2.2) Additional CPV code(s)
- 48161000 - Library management system
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Library Management Solution
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Five years plus 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Digital Application Solution
Lot No
2
two.2.2) Additional CPV code(s)
- 48161000 - Library management system
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 Digital Application Solution
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Five years contract plus extenson two years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 February 2025
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 60 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 February 2025
Local time
1:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
British Council
London
Country
United Kingdom