Section one: Contracting authority/entity
one.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
Contact
Corporate Procurement Services
cpsprocurementadvice@gov.wales
Telephone
+44 3000257095
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
C142/2021/2022 - Inclusion Services Wales
Reference number
C142/2021/2022
two.1.2) Main CPV code
- 75200000 - Provision of services to the community
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Sanctuary Seekers Support Service
Lot No
2
two.2.2) Additional CPV code(s)
- 75200000 - Provision of services to the community
- 85322000 - Community action programme
- 85323000 - Community health services
- 98000000 - Other community, social and personal services
- 98133100 - Civic betterment and community facility support services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Across Wales
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Sanctuary Seekers Support Service aims to provide a national support service for people seeking sanctuary on a pan-Wales basis. The service aims to draw upon a number of inter-related areas with a pan-Wales geographical spread and collaborative working to fulfill the themes and outcomes.
The key objectives we expect the Sanctuary Seekers Support Service to achieve are:
- Ensuring anyone living in Wales as a forced migrant can get access to expert advice and advocacy support through this service;
- Advice would be free to clients, independent of Government, and of a high-quality.
- The service will dedicated focus on the need for legal immigration advice, support for children and young people in these systems, women and LGBTQ+ individuals;
- Advice and advocacy support will be accessible regardless of language needs, location or digital connectivity and a variety of communication and interpretation methods will be used to ensure this is the case;
- Sanctuary seekers will receive support towards community integration, including strengthen their skills and capacity to build their lives in Wales;
- The project will ensure Welsh Government has the data and insights needed to understand and respond to trends and gaps in required support;
- The project will contribute towards building public understanding and awareness of the circumstances, needs and talents of forced migrants living in Wales. This will involve engagement with the media and local communities.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-027597
Section five. Award of contract/concession
Contract No
C142/2021/2022
Lot No
2
Title
Sanctuary Seekers Support Service
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
24 January 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Welsh Refugee Council
120 - 122 Broadway
Cardiff
CF241NJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,065,000
Section six. Complementary information
six.3) Additional information
updated value of the modification by an additional GBP 10,000
(WA Ref:147337)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 75200000 - Provision of services to the community
seven.1.2) Additional CPV code(s)
- 85322000 - Community action programme
- 85323000 - Community health services
- 98133100 - Civic betterment and community facility support services
- 98000000 - Other community, social and personal services
seven.1.3) Place of performance
NUTS code
- UKL - Wales
seven.1.4) Description of the procurement:
The Sanctuary Seekers Support Service aims to provide a national support service for people seeking sanctuary on a pan-Wales basis. The
service aims to draw upon a number of inter-related areas with a pan-Wales geographical spread and collaborative working to fulfill the
themes and outcomes.
The key objectives we expect the Sanctuary Seekers Support Service to achieve are:
- Ensuring anyone living in Wales as a forced migrant can get access to expert advice and advocacy support through this service;
- Advice would be free to clients, independent of Government, and of a high-quality.
- The service will dedicated focus on the need for legal immigration advice, support for children and young people in these systems,
women and LGBTQ+ individuals;
- Advice and advocacy support will be accessible regardless of language needs, location or digital connectivity and a variety of
communication and interpretation methods will be used to ensure this is the case;
- Sanctuary seekers will receive support towards community integration, including strengthen their skills and capacity to build their lives in
Wales;
- The project will ensure Welsh Government has the data and insights needed to understand and respond to trends and gaps in required
support;
- The project will contribute towards building public understanding and awareness of the circumstances, needs and talents of forced
migrants living in Wales. This will involve engagement with the media and local communities.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,775,000
seven.1.7) Name and address of the contractor/concessionaire
Welsh Refugee Council
120-122 Broadway
Cardiff
CF241NJ
Telephone
+44 2020432974
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Additional funding is required to place enough resource for services across Wales meeting the needs of increased numbers from the Home Office’s Asylum Dispersal Plan and any potential new immigration routes being established. This modification is not to extend the contract term, but for the additional funding required to sustainably deliver the expanded contract services during the contract extension period.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
For the contract to remain sustainable for the supplier, for the expansion of the service across all LAs in Wales; when utilising the extension period so as not to create issues of interoperability, claims of two-tier approaches and significant duplication of costs.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,422,000
Total contract value after the modifications
Value excluding VAT: £3,154,000