Section one: Contracting authority
one.1) Name and addresses
Kent County Council
Invicta House
Maidstone
ME14 1XX
Contact
Ms Francesca Clark
Telephone
+44 3000417708
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
NHS Kent and Medway Clinical Commissioning Group
Maidstone
Contact
Lesley Taylor
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
https://www.kentandmedwayccg.nhs.uk/
Buyer's address
https://www.kentandmedwayccg.nhs.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=edfc30ee-9d1a-eb11-8105-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=edfc30ee-9d1a-eb11-8105-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Specialist Bereavement Services
Reference number
DN507562
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
Kent County Council (KCC), in partnership with Kent and Medway Clinical Commissioning Group (CCG), are looking for an organisation or consortium of organisations to deliver new evidence-based bereavement support services for Kent and Medway residents.
These services will need to be underpinned by Trauma Informed Approaches with the overarching aim of supporting individuals (who are experiencing high levels of distress and grief) by helping them to manage the impact of their bereavement and reduce the risk factors associated with this. These services will provide specialist support and should complement existing voluntary sector bereavement services. This opportunity covers the whole of Kent and Medway and will be broken down into lots:
• Lot 1 - Specialist Bereavement Service for under 25-year-olds
• Lot 2 - A Support Service for People Bereaved by Suicide
KCC is looking for an organisation(s) that have a track record of successfully delivering similar services and have a detailed understanding of the specific needs of people under 25 years old and/or affected by suicide. Organisations can bid for individual lots or both depending on experience and capabilities.
Lot 1 - Specialist Bereavement Service for under 25-year-olds
The service will deliver evidence-based specialist counselling to those from pre-school age (3 ½) to 25 years old who are experiencing complex grief. The interventions will be age appropriate. Delivery of these sessions will be via trained Counsellors with experience in bereavement, delivered in venues suitable for the service user, such as school and youth clubs. Providers can utilise a blended approach of face to face and remote delivery depending on individual needs and relevant government guidelines in relation to the Coronavirus. Referrals into the service will be open access.
Lot 2 - A Support Service for People Bereaved by Suicide (all ages)
The service will help people who have been bereaved by suicide. There will be three main cohorts of people that the service needs to support:
1. Close family members of the individual who died
2. Friends, colleagues, witnesses, and other people affected by a suicide
3. People who are working to support, or who are spending time with, people bereaved by suicide
Each cohort will require a different response and it is anticipated that most resource will be allocated to cohort 1.
The service will need to provide a personal/family centred and practical based support. Referrals into the service will be open access but the main referral route will be via a formal pathway between Kent Police, the Kent Coroner Service, Kent and Medway Public Health Teams and the new service provider.
It is the Council’s intention to award the contract for an initial period of three years (36 months) with the potential to extend for a further two years in twelve-month extensions (subject to funding). The contract will commence early summer of 2021, following a mobilisation period. The maximum contract value is broken down as:
• Lot 1 - £125,000 per year plus an addition £50,000 a year flexible funding pot which can be utilised throughout the contract term.
• Lot 2 - £125,000 per year for a support service for people bereaved by suicide
Invitation to tender deadline – 22nd February 2021
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Lot 1 - Specialist Bereavement Service for under 25-year-olds
The service will deliver evidence-based specialist counselling to those from pre-school age (3 ½) to 25 years old who are experiencing complex grief. The interventions will be age appropriate. Delivery of these sessions will be via trained Counsellors with experience in bereavement, delivered in venues suitable for the service user, such as school and youth clubs. Providers can utilise a blended approach of face to face and remote delivery depending on individual needs and relevant government guidelines in relation to the Coronavirus. Referrals into the service will be open access.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is the Council’s intention to award the contract for an initial period of three years (36 months) with the potential to extend for a further two years in twelve-month extensions (subject to funding). The contract will commence early summer of 2021, following a mobilisation period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Kent County Council (KCC), in partnership with Kent and Medway Clinical Commissioning Group (CCG), are looking for an organisation or consortium of organisations to deliver new evidence-based bereavement support services for Kent and Medway residents.
These services will need to be underpinned by Trauma Informed Approaches with the overarching aim of supporting individuals (who are experiencing high levels of distress and grief) by helping them to manage the impact of their bereavement and reduce the risk factors associated with this. These services will provide specialist support and should complement existing voluntary sector bereavement services. This opportunity covers the whole of Kent and Medway and will be broken down into lots:
• Lot 1 - Specialist Bereavement Service for under 25-year-olds
• Lot 2 - A Support Service for People Bereaved by Suicide
KCC is looking for an organisation(s) that have a track record of successfully delivering similar services and have a detailed understanding of the specific needs of people under 25 years old and/or affected by suicide. Organisations can bid for individual lots or both depending on experience and capabilities.
Lot 1 - Specialist Bereavement Service for under 25-year-olds
The service will deliver evidence-based specialist counselling to those from pre-school age (3 ½) to 25 years old who are experiencing complex grief. The interventions will be age appropriate. Delivery of these sessions will be via trained Counsellors with experience in bereavement, delivered in venues suitable for the service user, such as school and youth clubs. Providers can utilise a blended approach of face to face and remote delivery depending on individual needs and relevant government guidelines in relation to the Coronavirus. Referrals into the service will be open access.
Lot 2 - A Support Service for People Bereaved by Suicide (all ages)
The service will help people who have been bereaved by suicide. There will be three main cohorts of people that the service needs to support:
1. Close family members of the individual who died
2. Friends, colleagues, witnesses, and other people affected by a suicide
3. People who are working to support, or who are spending time with, people bereaved by suicide
Each cohort will require a different response and it is anticipated that most resource will be allocated to cohort 1.
The service will need to provide a personal/family centred and practical based support. Referrals into the service will be open access but the main referral route will be via a formal pathway between Kent Police, the Kent Coroner Service, Kent and Medway Public Health Teams and the new service provider.
It is the Council’s intention to award the contract for an initial period of three years (36 months) with the potential to extend for a further two years in twelve-month extensions (subject to funding). The contract will commence early summer of 2021, following a mobilisation period. The maximum contract value is broken down as:
• Lot 1 - £125,000 per year plus an addition £50,000 a year flexible funding pot which can be utilised throughout the contract term.
• Lot 2 - £125,000 per year for a support service for people bereaved by suicide
Invitation to tender deadline – 22nd February 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Lot 2 - A Support Service for People Bereaved by Suicide (all ages)
The service will help people who have been bereaved by suicide. There will be three main cohorts of people that the service needs to support:
1. Close family members of the individual who died
2. Friends, colleagues, witnesses, and other people affected by a suicide
3. People who are working to support, or who are spending time with, people bereaved by suicide
Each cohort will require a different response and it is anticipated that most resource will be allocated to cohort 1.
The service will need to provide a personal/family centred and practical based support. Referrals into the service will be open access but the main referral route will be via a formal pathway between Kent Police, the Kent Coroner Service, Kent and Medway Public Health Teams and the new service provider.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 April 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Kent County Council
Maidstone
ME14 1XX
Country
United Kingdom