Section one: Contracting authority
one.1) Name and addresses
London Borough of Hammersmith and Fulham
Town Hall, king street
London
W6 9JU
Country
United Kingdom
Region code
UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Travel Care Taxi Services 2025
two.1.2) Main CPV code
- 60171000 - Hire of passenger cars with driver
two.1.3) Type of contract
Services
two.1.4) Short description
The provision through a framework of travel care and support services for children and young people with special educational needs and children looked after, who primarily travel from home to school; and vulnerable adults who primarily travel from home to day care services, plus other locations as required. This procurement is comprised of 2 lots. Lot 1 for regular journeys and lot 2 for ad hoc journeys. Routes will be called off as and when required for varying durations as set out in the ITT.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Taxi Provision Regular Journeys Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 60171000 - Hire of passenger cars with driver
two.2.3) Place of performance
NUTS codes
- UKI33 - Kensington & Chelsea and Hammersmith & Fulham
two.2.4) Description of the procurement
For the provision of taxi services in the form of regular routes for a set period to eligible children, young people and vulnerable adults in Hammersmith and Fulham including specially adapted vehicles for the carriage of wheelchairs. Some services will require the provision of travel care assistants, and some will not.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Taxi Provision Ad Hoc Journeys Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 60171000 - Hire of passenger cars with driver
two.2.3) Place of performance
NUTS codes
- UKI33 - Kensington & Chelsea and Hammersmith & Fulham
two.2.4) Description of the procurement
For the provision of one-off taxi services to eligible children, young people and vulnerable adults in Hammersmith and Fulham including specially adapted vehicles for the carriage of wheelchairs. Some services will require the provision of travel care assistants, and some will not.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
All details are contained in the procurement tender pack on the e-procurement platform
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
All details are contained in the procurement tender pack on the e-procurement platform
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
All details are contained in the procurement tender pack on the e-procurement platform
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 February 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 February 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The travel services being procured are for vulnerable children, young people and adults’ resident in Hammersmith & Fulham. Service users may have disabilities and or mobility difficulties and some complex, as well as multiple needs. The services being procured are seen as critical by the Council in ensuring important access to education and day centres, service-user wellbeing and social inclusion. As such the Council expects high quality travel care and support to be delivered under the contract (s). Tenders can be submitted for one or both lots. Both lots are further split into categories of vehicles and whether or not a travel care assistant is required. The Council considers that the requirements of Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply to some regular routes and a mini-competition will always be held in those circumstances. Where TUPE applies the successful contractor may be required to provide pension protection for ex-local authority staff. Lot 2 for ad hoc taxi provision will be subject to call off contracts as and when required by direct award to suppliers who are appointed to the framework, through a ranking process. The Council reserves the right to terminate the process at any time prior to award of contract. The Council does not bind itself to accept the lowest tender, or any tender received and reserves the right to call for new tenders should they consider this necessary. The Council shall not be liable for any costs or expenses incurred by any tenderer in connection with the completion and return of the information requested in this contract notice, or the completion or submission of any tender.
six.4) Procedures for review
six.4.1) Review body
Royal Courts Of Justice
London
Country
United Kingdom