Scope
Reference
CU.2101.JP
Description
The University are undertaking Pre-Market engagement event for the procurement for the provision of:
A car parking management provider is required to support Travel, Transport and Parking Services to manage the university car parks. This management needs to include the use of ANPR and foot patrol officers to manage the compliance of parking at the university.
The new provider will be required to use existing signage and ANPR cameras that are owned by the university although it is acknowledged that the signage will need to be updated.
A permit management system to manage parking for university staff, students, contractors and visitors is required.
All customer facing services (including signage) where possible needs to be provided in both Welsh and English.
The Procurement will include the need for Innovation and require bidders to set out their approaches for any improvements in conjunction with the University.
A permit management system is provided by which to manage staff, contractor and external user car parking and permit are paid for in the main by direct debit (to the current provider) or direct invoice raised by the university.
RingGo and JustPark parking apps are in place to allow site users to book and pay for their own car parking on a daily basis (should they not hold a permit). A pay and display terminal is also in operation in our Maindy Road car park which is one of the largest and busiest car parks.
We have a number of car parks that are managed using ANPR cameras which will remain and also signage installed in all car parks. Whilst the signs will need updating this can be done by the use of overlays rather than needing replacement (some additional signs may be required).
Two foot patrol officers are employed by the current provider on the contract. They would be subject to TUPE requirements.
The objectives for the engagement are:
• To establish the level of interest in the contract
• Identify any common concerns or queries
The Pre-market engagement event will be held on 22nd January 2026 at 2pm via Teams
Suppliers interested in attending the pre-market engagement event must send an expression of interest via the In-Tend Portal Once registered please complete the registration form and return via the correspondence function within the system. Places are limited to 2 people per supplier.
Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 21st January 2026 – Teams invitations will be issued once this deadline has passed. The University reserves the right to reject an application to attend sent after this time.
All presentation documentation, questions and answers will be published against the opportunity on the Portal following the engagement meetings.
Total value (estimated)
- £2,880,000 excluding VAT
- £3,456,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 7 July 2031
- 4 years, 11 months, 7 days
Main procurement category
Services
CPV classifications
- 98351000 - Car park management services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Engagement
Engagement deadline
21 January 2026
Engagement process description
The Pre-market engagement event will be held on 22nd January 2026 at 2pm via Teams
Suppliers interested in attending the pre-market engagement event must send an expression of interest via the In-Tend Portal : https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Once registered please complete the registration form and return via the correspondence function within the system. Places are limited to 2 people per supplier.
Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 21st January 2026 – Teams invitations will be issued once this deadline has passed. The University reserves the right to reject an application to attend sent after this time.
All presentation documentation, questions and answers will be published against the opportunity on the Portal following the engagement meetings.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
26 January 2026
Contracting authority
Cardiff University
- Public Procurement Organisation Number: PHVT-4343-HWYR
Procurement Services
Cardiff
CF24 4HQ
United Kingdom
Contact name: Julie Price
Email: Pricejk@cardiff.ac.uk
Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales