Section one: Contracting authority/entity
one.1) Name and addresses
Scottish Government
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
Telephone
+44 1312446290
Country
United Kingdom
NUTS code
UKM - SCOTLAND
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Framework for Office Equipment
Reference number
SP-16-013
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30120000 - Photocopying and offset printing equipment
- 30121000 - Photocopying and thermocopying equipment
- 30121200 - Photocopying equipment
- 30200000 - Computer equipment and supplies
- 30125110 - Toner for laser printers/fax machines
- 30232110 - Laser printers
- 30232100 - Printers and plotters
- 30232130 - Colour graphics printers
- 30232150 - Inkjet printers
- 42962000 - Printing and graphics equipment
- 48824000 - Printer servers
- 30121100 - Photocopiers
- 30121300 - Reproduction equipment
- 30125000 - Parts and accessories of photocopying apparatus
- 30192400 - Reprographic supplies
- 30216110 - Scanners for computer use
- 32581200 - Fax equipment
- 50310000 - Maintenance and repair of office machinery
- 50313000 - Maintenance and repair of reprographic machinery
- 50313100 - Photocopier repair services
- 50313200 - Photocopier maintenance services
- 72228000 - Hardware integration consultancy services
- 72512000 - Document management services
- 79131000 - Documentation services
- 79311000 - Survey services
- 79311200 - Survey conduction services
- 79521000 - Photocopying services
- 79810000 - Printing services
- 79811000 - Digital printing services
- 79820000 - Services related to printing
- 79821000 - Print finishing services
- 48783000 - Content management software package
- 48970000 - Print shop software package
- 42664100 - Fusion equipment for plastics
- 64122000 - Internal office mail and messenger services
- 64216120 - Electronic mail services
- 48780000 - System, storage and content management software package
- 72212311 - Document management software development services
- 30124500 - Scanner accessories
- 30124520 - Scanner document feeders
- 79999100 - Scanning services
- 79800000 - Printing and related services
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services
- 50314000 - Repair and maintenance services of facsimile machines
- 48000000 - Software package and information systems
- 72212318 - Scanner software development services
- 72212313 - Optical-character-recognition (OCR) software development services
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
Main site or place of performance
Across the geography of Scotland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Modification to extend current framework agreement for the provision of Office Equipment, ranging from small single function desktop printers to large print room high volume products, consisting of mono and colour, network and non-network requirements; and services and solutions up to a fully Managed Print Service.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 014-021118
Section five. Award of contract/concession
Contract No
SP-16-013
Title
National Framework for Office Equipment
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
8 January 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Annodata Limited
The Maylands Building, Maylands Avenue
Hemel Hempstead
HP2 7TG
Telephone
+44 1923333333
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Apogee Corporation
Apogee Corporation Limited , Nimbus House, Liphook Way
Maidstone
ME16 0FZ
Telephone
+44 3453009955
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Canon (UK) Limited
Woodhatch, Reigate, Surrey
Reigate
RH2 8BF
Telephone
+44 7967460072
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Capital Document Solutions Ltd
4 Centurion Business Park, Seaward Place
Glasgow
G41 1HH
Telephone
+44 1414185576
Country
United Kingdom
NUTS code
- UKM - SCOTLAND
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Konica Minolta Business Solutions (UK) Ltd
Miles Gray Road
Basildon
SS14 3AR
Telephone
+44 1268534444
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Ricoh UK Ltd.
800 Pavilion Drive, Northampton Business Park
Northampton
NN4 7YL
Telephone
+44 2072534545
Country
United Kingdom
NUTS code
- UKM - SCOTLAND
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Xerox (UK) Limited
Building 4, Uxbridge Business Park, Sanderson Road, Uxbridge
Middlesex
UB8 1DH
Telephone
+44 1895251133
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £56,000,000
Section six. Complementary information
six.3) Additional information
(SC Ref:640802)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
seven.1.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30120000 - Photocopying and offset printing equipment
- 30121000 - Photocopying and thermocopying equipment
- 30121200 - Photocopying equipment
- 30200000 - Computer equipment and supplies
- 30125110 - Toner for laser printers/fax machines
- 30232110 - Laser printers
- 30232100 - Printers and plotters
- 30232130 - Colour graphics printers
- 30232150 - Inkjet printers
- 42962000 - Printing and graphics equipment
- 48824000 - Printer servers
- 30121100 - Photocopiers
- 30121300 - Reproduction equipment
- 30125000 - Parts and accessories of photocopying apparatus
- 30192400 - Reprographic supplies
- 30216110 - Scanners for computer use
- 32581200 - Fax equipment
- 50310000 - Maintenance and repair of office machinery
- 50313000 - Maintenance and repair of reprographic machinery
- 50313100 - Photocopier repair services
- 50313200 - Photocopier maintenance services
- 72228000 - Hardware integration consultancy services
- 72512000 - Document management services
- 79131000 - Documentation services
- 79311000 - Survey services
- 79311200 - Survey conduction services
- 79521000 - Photocopying services
- 79810000 - Printing services
- 79811000 - Digital printing services
- 79820000 - Services related to printing
- 79821000 - Print finishing services
- 48783000 - Content management software package
- 48970000 - Print shop software package
- 42664100 - Fusion equipment for plastics
- 64122000 - Internal office mail and messenger services
- 64216120 - Electronic mail services
- 48780000 - System, storage and content management software package
- 72212311 - Document management software development services
- 30124500 - Scanner accessories
- 30124520 - Scanner document feeders
- 79999100 - Scanning services
- 79800000 - Printing and related services
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services
- 50314000 - Repair and maintenance services of facsimile machines
- 48000000 - Software package and information systems
- 72212318 - Scanner software development services
- 72212313 - Optical-character-recognition (OCR) software development services
seven.1.3) Place of performance
NUTS code
- UKM - SCOTLAND
seven.1.4) Description of the procurement:
Modification to extend current framework agreement for the provision of Office Equipment, ranging from small single function desktop printers to large print room high volume products, consisting of mono and colour, network and non-network requirements; and services and solutions up to a fully Managed Print Service.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,000,000
seven.1.7) Name and address of the contractor/concessionaire
Apogee Corporation
Apogee Corporation Limited , Nimbus House, Liphook Way
Maidstone
ME16 0FZ
Telephone
+44 3453009955
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Annodata Limited
The Maylands Building, Maylands Avenue
Hemel Hempstead
HP2 7TG
Telephone
+44 1923333333
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Canon (UK) Limited
Woodhatch, Reigate, Surrey
Reigate
RH2 8BF
Telephone
+44 7967460072
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Capital Document Solutions Ltd
4 Centurion Business Park, Seaward Place
Glasgow
G41 1HH
Telephone
+44 1414185576
Country
United Kingdom
NUTS code
- UKM - SCOTLAND
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Konica Minolta Business Solutions (UK) Ltd
Miles Gray Road
Basildon
SS14 3AR
Telephone
+44 1268534444
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Ricoh UK Ltd.
800 Pavilion Drive, Northampton Business Park
Northampton
NN4 7YL
Telephone
+44 2072534545
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Xerox (UK) Limited
Building 4, Uxbridge Business Park, Sanderson Road, Uxbridge
Middlesex
UB8 1DH
Telephone
+44 1895251133
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The extension is being sought in accordance with Regulation 72(1)(c) of the Public Contracts (Scotland) Regulations 2015 which states:
72.(1)(c) A contract and framework agreement may be modified without a new procurement procedure due to circumstances which a diligent contracting authority could not have foreseen.
The modification is being sought due to the Covid-19 pandemic and its ongoing effects.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Measures to control and contain the spread of the Covid-19 pandemic are continuing to cause significant disruption for Scottish public sector organisations and office equipment suppliers. Non-critical public sector buildings remain closed as staff continue to work from home and it is uncertain when public sector staff will return to work and at what capacity. This is having a significant adverse effect on framework suppliers’ ability to predict the scale and scope of future demand for equipment and associated services.
The extension of the framework for up to 12 months to June 2022 will provide the authority sufficient time to develop documents for the replacement framework and will commence the procurement process at the earliest opportunity taking into account market conditions, the needs of Scottish public sector organisations and the outcome of supplier and stakeholder engagement activities.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £54,000,000
Total contract value after the modifications
Value excluding VAT: £56,000,000