Section one: Contracting authority
one.1) Name and addresses
Cumbria County Council
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
Contact
Mrs Michelle James
Telephone
+44 1228221743
Country
United Kingdom
NUTS code
UKD1 - Cumbria
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Carlisle City Council
Carlisle
Country
United Kingdom
NUTS code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
Allerdale Borough Council
Workington
Country
United Kingdom
NUTS code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
Eden District Council
Penrith
Country
United Kingdom
NUTS code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
Copeland Borough Council
Whitehaven
leanne.birkett@copeland.gov.uk
Country
United Kingdom
NUTS code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
Barrow Borough Council
Barrow in Furness
Country
United Kingdom
NUTS code
UKD1 - Cumbria
Internet address(es)
Main address
one.1) Name and addresses
South Lakeland District Council
Kendal
procurement@southlakeland.gov.uk
Country
United Kingdom
NUTS code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.southlakeland.gov.uk
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Distribution of Various Foods
Reference number
DN591692
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council have a requirement for the supply and distribution of a range of various Foods suitable for use in mainly Care Establishments and Schools. Distribution will be required to approximately 110 sites situated throughout the whole of Cumbria. This contract will be tendered in 5 lots. Companies will be able to tender for one, more than one, or all Lots. The lots will be evaluated individually and each lot will be awarded to one supplier who will supply and distribute countywide.
two.1.5) Estimated total value
Value excluding VAT: £4,200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 5
two.2) Description
two.2.1) Title
Fresh Meat, Fresh Sausages and Fresh Poultry
Lot No
1
two.2.2) Additional CPV code(s)
- 15110000 - Meat
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria County Council has a requirement for the Supply and Distribution of Fresh Meat, Fresh Sausages and Fresh Poultry suitable for use mainly in Care and Educational Establishments. The lot will be awarded to one supplier who will supply and distribute countywide.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £615,200
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website:
https://cumbria.gov.uk/schooldata/
Charities and Voluntary Sector
two.2) Description
two.2.1) Title
Fresh Fruit and Vegetables
Lot No
2
two.2.2) Additional CPV code(s)
- 15300000 - Fruit, vegetables and related products
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria County Council has a requirement for the Supply and Distribution of Fresh Fruit & Vegetables suitable for use mainly in Care and Educational Establishments. The lot will be awarded to one supplier who will supply and distribute countywide.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £275,100
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website:
https://cumbria.gov.uk/schooldata/
Charities and Voluntary Sector
two.2) Description
two.2.1) Title
Frozen Foods
Lot No
3
two.2.2) Additional CPV code(s)
- 15220000 - Frozen fish, fish fillets and other fish meat
- 15311000 - Frozen potatoes
- 15331170 - Frozen vegetables
- 15896000 - Deep-frozen products
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria County Council has a requirement for the Supply and Distribution of a range of Frozen Foods suitable for use mainly in Care and Educational Establishments. The lot will be awarded to one supplier who will supply and distribute countywide.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,155,960
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website:
https://cumbria.gov.uk/schooldata/
Charities and Voluntary Sector
two.2) Description
two.2.1) Title
Groceries and Provisions including Soft, Drinks, Fresh Bread and Fresh Sandwich Fillings
Lot No
4
two.2.2) Additional CPV code(s)
- 15230000 - Dried or salted fish; fish in brine; smoked fish
- 15240000 - Canned or tinned fish and other prepared or preserved fish
- 15330000 - Processed fruit and vegetables
- 15430000 - Edible fats
- 15500000 - Dairy products
- 15800000 - Miscellaneous food products
- 15980000 - Non-alcoholic beverages
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria County Council has a requirement for the Supply and Distribution of a range of Groceries and Provisions including Soft Drinks, Fresh Bread & Morning Goods and Fresh Sandwich Fillings, Salads & Cooked Meats suitable for use mainly in Care and Educational Establishments. The lot will be awarded to one supplier who will supply and distribute countywide.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,707,708
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website:
https://cumbria.gov.uk/schooldata/
Charities and Voluntary Sector
two.2) Description
two.2.1) Title
Fresh Milk
Lot No
5
two.2.2) Additional CPV code(s)
- 15500000 - Dairy products
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria County Council has a requirement for the Supply and Distribution of Fresh Pasteurised Liquid Milk for both drinking and/or catering use. The range covers whole, semi-skimmed and skimmed milk. The lot will be awarded to one supplier who will supply and distribute countywide.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £421,752
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement for the Supply of Various Foods is for use by the following Contracting Authorities that exist on 17.01.2022 and any successor council as defined in The Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 to the following Contracting Authorities:
(1) Cumbria County Council
(2) Allerdale Borough Council
(3) Barrow Borough Council
(4) Carlisle City Council
(5) Copeland Borough Council
(6) Eden District Council
(7) South Lakeland District Council
All schools within the boundaries of Cumbria as listed on Cumbria County Council's website:
https://cumbria.gov.uk/schooldata/
Charities and Voluntary Sector
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 February 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Suppliers wishing to express an interest and obtain access to the tender documents should
go to www.the-chest.org.uk and click on current opportunities from the navigation area on
the left of the screen. On the next screen enter the contract Reference (DN591692) in the
box labelled 'contains' then click search. Click on the Blue link for the contract title to view
the opportunity. To express an interest you will need to login. If you are not already
registered on the www.the-chest.org.uk you will need to return to the home page and click
on Register. Register FREE link in the navigation area on the left of the screen. Registration is
free of charge and your username and password will be emailed to you.
Cumbria County Council is fully supportive of all aspects of diversity including ethnicity,
race, religion, age, disability and sexual orientation. In this respect Cumbria County Council
welcomes expressions of interest from ethnic minority, disabled and other diverse business
communities and the voluntary sector. Economic operators are therefore required to fully
comply with all statutory obligations/applicable legislation and there will be a requirement
to participate in the Authority's supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by
publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering
competition; and in no circumstances will the Contracting Authority be liable for any costs
incurred by the candidates. Any expenditure, work or effort undertaken prior to contract
award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the
agreement.
The value provided in Section II.1.5 and Section II.2.6 is only an estimate.
six.4) Procedures for review
six.4.1) Review body
High Court of England
London
Country
United Kingdom