Section one: Contracting authority
one.1) Name and addresses
ElmWey Learning Trust c/o Heathside School
Brooklands Lane
Weybridge
KT13 8UZ
Contact
Chris Drury
cdrury@heathside.surrey.sch.uk
Telephone
+44 1932839241
Country
United Kingdom
NUTS code
UKJ25 - West Surrey
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ElmWey Learning Trust Catering Tender
Reference number
RM&C/2022/ELT/347
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Heathside School, Weybridge
Heathside School’s focus on delivering a rich curriculum, maintaining high standards and ensuring an excellent standard of teaching and learning has placed the school in the top 10% at post 16 and in the top 15% at GCSE in progress nationally. The school is a vibrant and caring learning community where students thrive. The last Ofsted inspection in March 2018 stated: Heathside is a harmonious school where everyone pulls together to do their best. Morale among pupils and teachers is high.
Heathside’s staff are extremely dedicated and have a wealth of subject knowledge and expertise which permeates the broad and balanced curriculum which they deliver. The curriculum also drives the development of cross curricular skills such as reading, communication skills, creativity and numeracy. A full programme of PSHE and RSE ensures pupils have the opportunity to explore and debate current topics and increase their knowledge on how to look after themselves, develop intercultural respect and understanding and keep themselves safe.
The school’s core values of Respect, Endeavour and Commitment help students to develop an empathy and understanding of others. It aims for all pupils, when they leave, to be responsible, caring individuals who approach the next stage of their lives with principled open minds, able to make a positive, successful contribution as global citizens in a rapidly changing world.
Heathside School, Walton-on-Thames
Elmbridge Borough Council’s Planning Committee granted planning for the new school, Heathside Walton-on-Thames on 3rd June 2020.
Since last summer, work has been continuing apace ready for the school to open in September 2022 with a PAN of 120, four forms of entry, rising to six forms of entry, a PAN of 180, in September 2023. For the academic year 2022-23 the school will open in temporary accommodation on the permanent site on Waterside Drive with work scheduled to prepare for this starting in May 2022.
A planning application for the temporary accommodation and a Section 73 planning application to address some of the hydrological survey findings and to amend the external landscaping, including an external dining area, was submitted in the spring 2021.
Subject to planning, BAM, the building contractor appointed to build the new school will start construction on site in late December 2021 and are scheduled to complete the build by May 2023. This will allow us to decant from the temporary accommodation into the permanent buildings by July 2023, ready for the start of the new academic year in September 2023.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
Main site or place of performance
Heathside School Weybridge, Brooklands Lane, Weybridge, Surrey, KT13 8UZ
two.2.4) Description of the procurement
Heathside School, Weybridge Pupil Numbers: - by year group
Year 7 216
Year 8 215
Year 9 215
Year 10 210
Year 11 211
Sixth Form 212
Total 1,279
Sales over 12 months Sept 2018 -Aug 2019 (pre Covid)
FSM Sales over 12 months 15,580 GBP
Pupil and Staff Paid Meal Sales over 12 months 363,611GBP
Staff Duty Meal Sales over 12 months 4,180 GBP
Hospitality Sales over 12 months No Included in Bid
Service Times
Breakfast: 08:00 – 08:30
Break: Upper School 10:30 – 10:55 / Lower School 11:25 – 11:50
Lunch: Upper School 12:40 – 13:10 / Lower School 13:35 – 14:05
Sixth Form: 10:30 – 14:00
Locked in Policy: Yes for years 7-11
Current Contractor
Chartwells / Compass Group UK & Ireland
Heathside School, Walton-on-Thames
Pupil Numbers: - by year group
Year 7 120 – Sept 2022
Year 8 180 – Sept 2023
Year 9 180 – Sept 2024
Year 10 180 – Sept 2025
Year 11 180 – Sept 2026
Sixth Form N/A
Service Times
TBC
Locked in Policy: Yes will be for years 7-11
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal after 3 years is possible based on satisfactory performance
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 February 2022
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
16 March 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=225099.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:225099)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke
RG8 0JJ
david.allen@rmandcconsultants.co.uk
Telephone
+44 7786312805
Country
United Kingdom