Section one: Contracting authority
one.1) Name and addresses
APUC LIMITED
Unit 27,Stirling Business Centre, Wellgreen
STIRLING
FK82DZ
Contact
Vicky Shanley
Telephone
+44 1314428964
Country
United Kingdom
Region code
UKM77 - Perth & Kinross and Stirling
Companies House
SC314764
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Timber Products and Materials
Reference number
EFM1057 AP
two.1.2) Main CPV code
- 03419000 - Timber
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority are seeking to appoint Contractor(s) for the supply and delivery of Timber Products and Materials to multiple sites and
locations throughout Scotland.
two.1.5) Estimated total value
Value excluding VAT: £3,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Edinburgh, Lothian, and Borders
Lot No
1
two.2.2) Additional CPV code(s)
- 03419100 - Timber products
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
- UKM75 - Edinburgh, City of
- UKM78 - West Lothian
- UKM91 - Scottish Borders
Main site or place of performance
Edinburgh, Lothian, and Borders
two.2.4) Description of the procurement
The scope of Lot 1 is the supply and delivery of a range of Timber Products and Materials as detailed in the Invitation to Tender documents and appendices to multiple sites and locations across Edinburgh, Lothian, and Borders as detailed in Appendix E - List of Institutions
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance
and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Fife, Perthshire, Dundee, Tayside, and Grampians
Lot No
2
two.2.2) Additional CPV code(s)
- 03419000 - Timber
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
- UKM71 - Angus and Dundee City
- UKM72 - Clackmannanshire and Fife
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Fife, Perthshire, Dundee, Tayside, and Grampians
two.2.4) Description of the procurement
The scope of Lot 2 is the supply and delivery of a range of Timber Products and Materials as detailed in the Invitation to Tender documents
and appendices to multiple sites and locations across Fife, Perthshire, Dundee, Tayside, and Grampians as detailed in Appendix E - List of
Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance
and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Stirlingshire and Central
Lot No
3
two.2.2) Additional CPV code(s)
- 03419100 - Timber products
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
- UKM77 - Perth & Kinross and Stirling
Main site or place of performance
Stirlingshire and Central
two.2.4) Description of the procurement
The scope of Lot 3 is the supply and delivery of a range of Timber Products and Materials as detailed in the Invitation to Tender documents
and appendices to multiple sites and locations across Stirlingshire and Central as detailed in Appendix E - List of Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £240,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance
and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Greater Glasgow, Ayrshire and South West of Scotland
Lot No
4
two.2.2) Additional CPV code(s)
- 03419000 - Timber
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
Greater Glasgow, Ayrshire and South West of Scotland
two.2.4) Description of the procurement
The scope of Lot 4 is the supply and delivery of a range of Timber Products and Materials as detailed in the Invitation to Tender documents
and appendices to multiple sites and locations across Greater Glasgow, Ayrshire and South West of Scotland as detailed in Appendix E -
List of Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance
and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
North of Scotland; Highlands and Islands
Lot No
5
two.2.2) Additional CPV code(s)
- 03419000 - Timber
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
- UKM6 - Highlands and Islands
Main site or place of performance
North of Scotland; Highlands and Islands
two.2.4) Description of the procurement
The scope of Lot 5 is the supply and delivery of a range of Timber Products and Materials as detailed in the Invitation to Tender documents
and appendices to multiple sites and locations across North of Scotland; Highlands and Islands as detailed in Appendix E - List of
Institutions.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £340,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance
and continued Institutions requirements.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Minimum level(s) of standards required:
Please refer to question 4B.5 of the SPD and Economic and Financial standing section of the Contract Notice.
Tenderers must confirm they can provide the following supporting evidence prior to award:
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP
Product Liability Insurance = 5 000 000 GBP
Public Liability Insurance = 5 000 000 GBP
To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts, or
equivalent if awarded the Framework Agreement.
Alternatively, if the Contractor is unable to provide the required accounting information, e.g. a new business without the required accounts,
then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term
of the Framework Agreement.
Please refer to 4B.6 of the SPD.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Tenderers must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and
sustainable supply chain. This includes confirmation that they have the systems in place to pay subcontractors through the supply chain
promptly (i.e. no later than 30 days after the invoice (or similar claim) relating to the payment is presented) and effectively, and provide
evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment
performance.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Submission of Management Information
Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly
basis to include spend by Institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be
uploaded to the website: http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period).
The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution
each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 February 2023
Local time
11:59am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 February 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Form of Tender
Tenderers must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and
accurate submission.
Sustain Supply Chain Code of Conduct
In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its
expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain
Code of Conduct prior to award to assist in achieving its objectives.
Freedom of Information
Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the
Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information
only and will not be scored.
SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1
Please complete "Appendix G - SCM RP: Section 1" in the Technical Questionnaire in PCS-Tender. Tenderers must complete the SCM
Responsible Procurement Supply Chain Evaluation Tool: Section 1. It is for information only and will not be scored but is a requirement of
this tender and will be included in the contractual terms.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23204. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Contractor will work with the Authority to deliver Community Benefits or social value where they are identifiable throughout the term
of the Framework Agreement. Examples of Community Benefits or social value are providing training opportunities to staff and students
and investment in the local community
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
Viewfield Place
Stirling
FK8 1NH
Country
United Kingdom