Section one: Contracting authority
one.1) Name and addresses
Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
Contact
Catherine McNair
Telephone
+44 1316688866
Fax
+44 1316688877
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://historicenvironment.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
one.1) Name and addresses
National Trust for Scotland
Hermiston quay, 5 Cultins Road
Edinburgh
EH11 4DF
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12344
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Built Environment, Conservation and Tourism
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Archive Supplies Framework
Reference number
HES/C/4160
two.1.2) Main CPV code
- 30191100 - Filing equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Framework Agreement that will supply high-quality storage supplies for the HES Archive collections.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £18,422 / Highest offer: £21,533 taken into consideration
two.2) Description
two.2.1) Title
Flour flap folders for glass plates
Lot No
3
two.2.2) Additional CPV code(s)
- 22852000 - Folders
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
two.2.5) Award criteria
Quality criterion - Name: Material Specifications / Weighting: 25
Quality criterion - Name: Technical dimensions and functions / Weighting: 25
Quality criterion - Name: Guarantee on delivery schedules / Weighting: 5
Quality criterion - Name: Reducing environmental impact / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Rolled Drawing Box
Lot No
4
two.2.2) Additional CPV code(s)
- 30193700 - File storage box
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
two.2.5) Award criteria
Quality criterion - Name: Material Specifications / Weighting: 25
Quality criterion - Name: Technical dimensions and functions / Weighting: 25
Quality criterion - Name: Guarantee on delivery schedules / Weighting: 5
Quality criterion - Name: Reducing environmental impact / Weighting: 15
Quality criterion - Name: Fair work Practices / Weighting: 5
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Manuscript/drawing boxes
Lot No
5
two.2.2) Additional CPV code(s)
- 30193700 - File storage box
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
two.2.5) Award criteria
Quality criterion - Name: Material Specifications / Weighting: 25
Quality criterion - Name: Technical dimensions and functions / Weighting: 25
Quality criterion - Name: Guarantee on delivery schedules / Weighting: 5
Quality criterion - Name: Reducing environmental impact / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Photographic media boxes
Lot No
6
two.2.2) Additional CPV code(s)
- 30193700 - File storage box
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
two.2.5) Award criteria
Quality criterion - Name: Material Specifications / Weighting: 25
Quality criterion - Name: Technical dimensions and functions / Weighting: 25
Quality criterion - Name: Guarantee on delivery schedules / Weighting: 5
Quality criterion - Name: Reducing environmental impact / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bespoke Boxes
Lot No
7
two.2.2) Additional CPV code(s)
- 30193700 - File storage box
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
two.2.5) Award criteria
Quality criterion - Name: Material Specifications / Weighting: 25
Quality criterion - Name: Technical dimensions and functions / Weighting: 25
Quality criterion - Name: Guarantee on delivery schedules / Weighting: 5
Quality criterion - Name: Reducing environmental impact / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Archival storage tubes
Lot No
8
two.2.2) Additional CPV code(s)
- 30193700 - File storage box
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
two.2.5) Award criteria
Quality criterion - Name: Material Specifications / Weighting: 25
Quality criterion - Name: Technical dimensions and functions / Weighting: 25
Quality criterion - Name: Guarantee on delivery schedules / Weighting: 5
Quality criterion - Name: Reducing environmental impact / Weighting: 15
Quality criterion - Name: Fair Work practices / Weighting: 5
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Polyester enclosures
Lot No
1
two.2.2) Additional CPV code(s)
- 22852000 - Folders
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
two.2.5) Award criteria
Quality criterion - Name: Material specifications / Weighting: 25
Quality criterion - Name: Technical Dimensions and Functions / Weighting: 25
Quality criterion - Name: Guarantee on delivery schedules / Weighting: 5
Quality criterion - Name: Reducing environmental impact / Weighting: 15
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Folders for plan chests
Lot No
2
two.2.2) Additional CPV code(s)
- 22852000 - Folders
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
two.2.5) Award criteria
Quality criterion - Name: Material Specifications / Weighting: 25
Quality criterion - Name: Technical dimensions / Weighting: 25
Quality criterion - Name: Guarantee on delivery schedules / Weighting: 5
Quality criterion - Name: Reducing environmental impact / Weighting: 15
Quality criterion - Name: Fair work Practices / Weighting: 5
Price - Weighting: 25
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-028854
Section five. Award of contract
Lot No
2
Title
Folders for plan chests
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
National Library of Scotland
-, George IV Bridge
EDINBURGH
EH1 1EW
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Conservation By Design Limited
9 Newmarket Court
Milton Keynes
MK10 0AG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £7,289 / Highest offer: £10,809 taken into consideration
Section five. Award of contract
Lot No
3
Title
Flour flap folders for glass plates
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
National Library of Scotland
-, George IV Bridge
EDINBURGH
EH1 1EW
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Conservation By Design Limited
9 Newmarket Court
Milton Keynes
MK10 0AG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £194 / Highest offer: £706 taken into consideration
Section five. Award of contract
Lot No
4
Title
Rolled Drawing Box
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
National Library of Scotland
-, George IV Bridge
EDINBURGH
EH1 1EW
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Conservation By Design Limited
9 Newmarket Court
Milton Keynes
MK10 0AG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1,496 / Highest offer: £1,750 taken into consideration
Section five. Award of contract
Lot No
5
Title
Manuscript/drawing boxes
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
National Library of Scotland
-, George IV Bridge
EDINBURGH
EH1 1EW
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Conservation By Design Limited
9 Newmarket Court
Milton Keynes
MK10 0AG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £6,030 / Highest offer: £6,423 taken into consideration
Section five. Award of contract
Lot No
6
Title
Photographic media boxes
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
National Library of Scotland
-, George IV Bridge
EDINBURGH
EH1 1EW
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Conservation By Design Limited
9 Newmarket Court
Milton Keynes
MK10 0AG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £900 / Highest offer: £1,102 taken into consideration
Section five. Award of contract
Lot No
7
Title
Bespoke Boxes
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
National Library of Scotland
-, George IV Bridge
EDINBURGH
EH1 1EW
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.3) Name and address of the contractor
Conservation By Design Limited
9 Newmarket Court
Milton Keynes
MK10 0AG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £206 / Highest offer: £368 taken into consideration
Section five. Award of contract
Lot No
1
Title
Polyester enclosures
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Conservation By Design Limited
9 Newmarket Court
Milton Keynes
MK10 0AG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,378
Section five. Award of contract
Lot No
8
Title
Archival storage tubes
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 January 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
National Library of Scotland
-, George IV Bridge
EDINBURGH
EH1 1EW
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,302
Section six. Complementary information
six.3) Additional information
(SC Ref:719177)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of Peace Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom