Section one: Contracting authority
one.1) Name and addresses
Department of Finance, Construction & Procurement Delivery
Belfast
Contact
Alan Boal
Telephone
+44 2893446323
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.abbeybondlovis.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Motor Vehicle Insurance and related Motor Insurance Services including Claims Handling, Data Handling and Risk Management Services
two.1.2) Main CPV code
- 66514110 - Motor vehicle insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Motor Vehicle Insurance on a Fleet of approximately 6,500 to 7,600 vehicles for the period 1st April 2022 to 31st March 2024
two.1.5) Estimated total value
Value excluding VAT: £2,811,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Motor Fleet
Lot No
1
two.2.2) Additional CPV code(s)
- 66514110 - Motor vehicle insurance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Motor Fleet Insurance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
One year renewal with the option to extend by one year.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Provision of Motor Vehicle Insurance and related Motor Insurance Services including Claims Handling, Data Handling and Risk Management Services for the following Departments.
Department of Finance - Construction and Procurement Delivery
Police Service of Northern Ireland
Department for Infrastructure - Driver & Vehicle Agency
Department of Agriculture, Environment & Rural Affairs - Northern Ireland Environment Agency
Department of Finance - Central Procurement Directorate
Department for Infrastructure - Roads
Northern Ireland Ambulance Service HSC Trust
Department for Infrastructure - Rivers Agency
Department of Agriculture, Environment & Rural Affairs - Forest Service
Department of Agriculture, Environment & Rural Affairs - Core
Agri Food & Biosciences Institute
Department of Health - Southern Health & Social Care Trust
Department of Health - Northern Health & Social Care Trust
Department of Health - Belfast Health & Social Care Trust
Department of Health - Western Health & Social Care Trust
Department of Health - South Eastern Health & Social Care Trust
Business Services Organisation
Department of Finance - Stormont Estate Management
Northern Ireland Blood Transfusion Service
Department for Communities - Single Investigation Service
Department of Education Northern Ireland
Department of Justice - Northern Ireland Courts & Tribunals Service
Department for the Economy
Invest NI
Department for Communities - Public Record Office of Northern Ireland
Department of Finance - Land & Property Services
Probation Board for Northern Ireland
Department Of Justice - Youth Justice Agency of Northern Ireland
Department Of Justice - Forensic Science NI
Department Of Justice - Police Ombudsman for Northern Ireland
Department Of Justice - Northern Ireland Prison Service
Northern Ireland Office - Engagement Group
The Executive Office - NI Assembly
The Executive Office - Machinery of Government
Health & Safety Executive for Northern Ireland
Department of Health, Social Services & Public Safety
Department for Communities - Private Office
Northern Ireland Council for the Curriculum, Examinations & Assessment
Northern Ireland Fire & Rescue Service
Education Authority
Northern Ireland Library Authority
Department for Communities - Historic Environment Division
Department of Finance - DSS IT Assist
Department for Infrastructure - Private Office
two.2) Description
two.2.1) Title
Motor Fleet - Excess Liability
Lot No
2
two.2.2) Additional CPV code(s)
- 66514110 - Motor vehicle insurance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Motor Fleet - Excess Liability Insurance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £11,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
One year renewal with the option to extend by one year.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
1) Tenders will be required to be regulated by the appropriate national regulatory body, such as the Financial Conduct Authority.
2) Tenders must confirm if their company, or any of their company's directors, partners or anyone in an equivalent position e.g. any other senior managers who have powers of representation, design or control, have any convictions relating to any of the offences listed under Regulation 57 of the Public Contract Regulations.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Financial Strength - Insurers must hold a minimum credit rating of A with Standard and Poors, or equivalent with another recognised rating company.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Insurers must be able to provide evidence of their last three years' experience and capability of providing an adequate claims handling service for a Motor Fleet of vehicles based in Northern Ireland.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
16 February 2022
Local time
3:00pm
Changed to:
Date
18 February 2022
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 February 2022
Local time
4:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Contract monitoring: the successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery(CPD) for further action. If this occurs and your performance does not improve to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement competitions for a period of up to three years.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for review/appeal or mediation procedures
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This tender will be compliant with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.