Section one: Contracting authority
one.1) Name and addresses
Bournemouth Christchurch and Poole Council
Bournemouth Christchurch and Poole Council, Town Hall
Bournemouth
BH2 6DY
Contact
Procurement
Country
United Kingdom
NUTS code
UKK21 - Bournemouth and Poole
Internet address(es)
Main address
Buyer's address
https://www.supplyingthesouthwest.org.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Opportunities/Index
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Car Club (for Community and Corporate use)
Reference number
DN504857
two.1.2) Main CPV code
- 60100000 - Road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
BCP Council is seeking to appoint a single contractor to operate a community car club and council grey fleet car club.
This will be a second-generation contract. One provider has operated separate car clubs in the towns of Bournemouth and Poole since 2013 and 2017 respectively.
Bidders note that with respect to the council’s corporate / business / grey fleet use of the contract there are unknown factors, not least of which staff will be returning post-Covid to a working situation that has undergone transformation. This includes, for most, a reduction in the need to be in the office due to agile working and a reduction in the need for face-to-face meetings which translates to less travel. On the flip side, those travelling to the office will be discouraged (through the corporate travel plan) from bringing their own vehicles and are more likely to need a pool car to attend a meeting or visit. Some staff need to be in the office more than others and some undertake roles that require them to be out and about frequently.
two.1.5) Estimated total value
Value excluding VAT: £175,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK21 - Bournemouth and Poole
two.2.4) Description of the procurement
BCP Council is seeking to appoint a single contractor to operate a community car club and council grey fleet car club.
This will be a second-generation contract. One provider has operated separate car clubs in the towns of Bournemouth and Poole since 2013 and 2017 respectively.
Bidders note that with respect to the council’s corporate / business / grey fleet use of the contract there are unknown factors, not least of which staff will be returning post-Covid to a working situation that has undergone transformation. This includes, for most, a reduction in the need to be in the office due to agile working and a reduction in the need for face-to-face meetings which translates to less travel. On the flip side, those travelling to the office will be discouraged (through the corporate travel plan) from bringing their own vehicles and are more likely to need a pool car to attend a meeting or visit. Some staff need to be in the office more than others and some undertake roles that require them to be out and about frequently.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
The Authority has 1 option to extend the contract and each option shall be an additional 12 months.
The maximum period of this contract shall therefore be 84 months and this period includes all options to extend.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Joint and several liability
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 February 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 February 2021
Local time
2:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 7 years - on expiry of this contract
six.4) Procedures for review
six.4.1) Review body
Bournemouth Christchurch and Poole Council
Bournemouth
Country
United Kingdom