Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
Unit 3 Maisies Way, The Village
Derbyshire
DE55 2DS
Contact
Jonathan Tomalin
Telephone
+44 1246395610
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Printing, Fulfilment and Mailing
Reference number
EEM0025
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes
and manages a range of framework and DPS agreements. Our membership has now grown to 251 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia -
Westworks, South East Consortium and Advantage South West. The membership
list for these three consortia may be obtained from the following website addresses:
www.westworks.org.uk (https://www.westworks.org.uk)
www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)
www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk)
EEM conducted this procurement exercise and have subsequently awarded and entered in framework agreements with suppliers for the provision of printing, fulfilment, mailing & hybrid mail services.
The Framework was tendered and awarded based on the following lots:
Lot 1 - Printing, Fulfilment and Mailing
Lot 2 - Hybrid Mail
Contracting Authorities who requires a single service provider to manage the service can compliantly procure a single supplier via EEM0025. Contracting Authorities can use either a Direct Selection or via Mini Competition to appoint a service provider from the Framework.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,000,000
two.2) Description
two.2.1) Title
Printing, Fulfilment and Mailing
Lot No
1
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
EEM have tendered this exercise to procure a Print Management Services Framework to replace our existing Framework. The Framework will provide EEM Members with a provision for their printing, fulfilment, mailing and hybrid mail solution, including but not limited to, full printing services, fulfilment and storage, and mail sorting and postage.
The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf
of their members and the other organisations described in Section VI.3) as being
authorised users. The call-off contracts to be awarded pursuant to the framework
agreements to be entered at conclusion of the procurement exercise may extend for
a duration of up to 2 years beyond expiry of the 4-year framework term. The
estimated lot value as described in II.2.6) takes into account the full framework
term, the possibility that the EEM membership may grow over the framework
lifetime.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Quality criterion - Name: Minimum Competence / Weighting: Pass/Fail
Cost criterion - Name: Main Pricing / Weighting: 20
Cost criterion - Name: Scenario Pricing / Weighting: 30
Cost criterion - Name: Additional Pricing / Weighting: 10
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Hybrid Mail
Lot No
2
two.2.2) Additional CPV code(s)
- 79824000 - Printing and distribution services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
EEM have tendered this exercise to procure a Print Management Services Framework to replace our existing Framework. The Framework will provide EEM Members with a provision for their printing, fulfilment, mailing and hybrid mail solution, including but not limited to, full printing services, fulfilment and storage, and mail sorting and postage.
The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf
of their members and the other organisations described in Section VI.3) as being
authorised users. The call-off contracts to be awarded pursuant to the framework
agreements to be entered at conclusion of the procurement exercise may extend for
a duration of up to 2 years beyond expiry of the 4-year framework term. The
estimated lot value as described in II.2.6) takes into account the full framework
term, the possibility that the EEM membership may grow over the framework
lifetime.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 40
Quality criterion - Name: Minimum Competence / Weighting: Pass/Fail
Cost criterion - Name: Main Pricing / Weighting: 20
Cost criterion - Name: Scenario Pricing / Weighting: 30
Cost criterion - Name: Additional Pricing / Weighting: 10
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-019023
Section five. Award of contract
Lot No
1
Title
Printing. Fulfilment and Mailing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 January 2022
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Adare SEC Ltd
Leicester
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
GPS Document Management
Bath
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
PSL Print Management Ltd
Preston
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Latcham Direct Ltd
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Continuous Data Print UK Ltd
Liverpool
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Paragon Group UK Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,500,000
Section five. Award of contract
Lot No
2
Title
Hybrid Mail
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 January 2022
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
GPS Document Management
Bath
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
PSL Print Management Ltd
Preston
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Adare SEC Ltd
Leicester
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Financial Data Management Plc
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Forth Communication
Bagnor
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Latcham Direct Ltd
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,500,000
Section six. Complementary information
six.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be
entered at conclusion of the procurement exercise may extend for a duration of up
to 5 years beyond expiry of the 4-year framework term. Please note that the total
potential value of GBP stated within this notice is in relation to the full 4-year
framework and takes into consideration the lot structure, length of call-off contracts
and that the EEM membership may grow over the framework lifetime.
This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on
behalf of their members and the other organisations described below as being
authorised users. The following contracting authorities will be entitled to agree and
award contracts under this framework agreement as authorised users:
1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner
consortia - Westworks(www.westworks.org.uk (https://www.westworks.org.uk)),
Advantage South West (www.advantagesouthwest.co.uk
(https://www.advantagesouthwest.co.uk)) and South East Consortium
(www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)). A full
list of current members is available at www.eem.org.uk (https://www.eem.org.uk)
2) Any future member of EEM or our partner consortia and in all cases being an
organisation which has applied to join EEM or our partner consortia in accordance
with the applicable constitutional documents:
3) An EEM participant being an organisation which is neither a current or EEM
member (as defined at 1 above) nor a future member of EEM (as defined at 2 above)
based within England and Wales which owns and/ or maintains/manages housing
stock in one or more geographic area in which it operates and/or is an NHS Trust
(which includes acute trusts, mental health trusts, care service trusts and
ambulance trusts) or an organisation, police authority, fire authority, ambulance
trust, university, higher/further education college, school or academy or other
public sector organisation.
Further details regarding the authorised users of this framework can be found within
the tender documents.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
Country
United Kingdom