Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Helen Orford
Telephone
+44 1793465278
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Food and Catering Supplies
Reference number
DN505884
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of food, catering, cleaning and disposable products at Council locations within the Borough of Swindon.
The framework agreement is for supply of food and catering products under the Lots below.
Each lot will be awarded to a single supplier. Potential suppliers can bid for one single, individual lot, or for multiple lots.
Lot 1 – Fresh Fruit and Vegetables (Value of Lot 1 2018-19: £80,000)
Lot 2 – Ambient, Dry and Chilled (Value of Lot 2 2018-19: £62,000)
Lot 3 – Frozen Foods and Ice Cream (Value of Lot 3 2018-19: £196,000)
Lot 4 – Soft Drinks and Snacks (Value of Lot 4 2018-19: £42,500)
Lot 5 – Disposables and Cleaning (Value of Lot 5 2018-19: £93,000)
Lot 6 – Frozen Iced Drinks (Value of Lot 6 2018-19: £5000)
Full details relating to the Goods are provided in the tender documents.
Period of Framework Agreement
The framework agreement is for an initial period of 36 months commencing 1 March 2021, with the option of a further 12 month extension.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot 1 – Fresh Fruit and Vegetables
Lot No
1
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 03200000 - Cereals, potatoes, vegetables, fruits and nuts
- 15331100 - Fresh or frozen vegetables
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 1 - Fresh Fruit and Vegetables
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for 12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Ambient, Dry and Chilled
Lot No
2
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 2 - Ambient, Dry and Chilled
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for 12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Frozen Foods and Ice Cream
Lot No
3
two.2.2) Additional CPV code(s)
- 15220000 - Frozen fish, fish fillets and other fish meat
- 15311000 - Frozen potatoes
- 15331100 - Fresh or frozen vegetables
- 15331170 - Frozen vegetables
- 15555000 - Ice cream and similar products
- 15833100 - Desserts
- 15896000 - Deep-frozen products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 3 - Frozen Foods and Ice Cream
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by 12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Soft Drinks and Snacks
Lot No
4
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 15900000 - Beverages, tobacco and related products
- 15980000 - Non-alcoholic beverages
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Option to extend by 12 months.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by `12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Disposables and Cleaning
Lot No
5
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 39222100 - Disposable catering supplies
- 39800000 - Cleaning and polishing products
- 39830000 - Cleaning products
- 39831000 - Washing preparations
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 5 - Disposables and Cleaning
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by 12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Frozen Iced Drinks
Lot No
6
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 6 - Frozen Iced Drinks
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by 12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 208-509126
Section five. Award of contract
Lot No
1
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Lot No
2
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Lot No
3
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Lot No
4
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Lot No
5
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Lot No
6
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.3) Additional information
Swindon Borough Council has taken the decision to abandon the current tender process in relation to the procurement of Food and Catering Supplies.
When creating the evaluation spreadsheet for the award stage questions, the council identified a number of errors within its published tender documentation, specifically in the Instructions to Tenderers stated evaluation criteria for lot specific questions 6.1.14 and 6.1.15 with regard to the applicable lots which bidders should respond to and Section 6 Tender Award questions where the lot specific answers were requested. The council has determined it is necessary to amend these errors only to ensure that the council can achieve its duties in relation to best value, transparency and equal treatment of all bidders as these errors could have caused bidders some confusion.
The council is therefore abandoning the current tender process and will be issuing a new tender. It is currently anticipated that the new tender opportunity will be advertised on the new Find a Tender Service (which has recently replaced OJEU), Contracts Finder and the Supplying the South West portal shortly and we would encourage all bidders to register their interest and download the new tender documents to participate as this will be a new tender opportunity.
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom